ADMINISTRATIVE ASSISTANT II

Administrative Assistant IIThis open competitive advertisement is for a Career Service position located at Lake Correctional Institution in Clermont. The mission of the Administrative Assistant II is to provide comprehensive administrative support to the Assistant Regional Director, ensuring efficient management of correspondence, calendars, and emergency operations. We strive to maintain organized systems and effective communication to support the overall goals of the department. This position is not a telework position and is required to report to the FDC office in the area it serves.Job Duties:Manage Correspondence and Documents: Prepare and handle all letters, reports, and documents for the Assistant Regional Director. Receive and distribute incoming mail and write replies that don't need the Director's personal attention. Maintain Calendars and Travel Arrangements: Keep the Assistant Regional Director's calendar up to date, schedule appointments, arrange travel plans, and complete travel vouchers. Provide input on meetings, conferences, and training activities.Track Reports and Documents: Use a tracking system to monitor due dates for various reports and documents. Ensure that the document distribution system is up to date.Monitor and Distribute Information: Keep an eye on messages, reports, and other data received on the Corrections Data Center (CDC) network. Distribute information as needed and draft responses for approval and transmission.Assist with Emergency Operations: Help update and maintain emergency plans and records. During emergencies, assist in the operation of the Emergency Operations Center by handling communications, tracking storms, posting charts, and maintaining logs.Benefits:Paid vacation, sick leave, and holidaysComprehensive health insurance and life insurance with accidental death and dismemberment benefits.Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.Tuition-Free college courses.Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan) Investment Plan (401(K)-Type Retirement Plan) Deferred Retirement Option Program (DROP) Deferred CompensationRequirements:Must possess a high school diploma or its equivalentMust possess a valid driver's license.Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.Additional Information:Background Screening Requirement: The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.Employment Eligibility: The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form.The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.For online application issues, call the People First Service Center at View phone number on click.appcast.io. Applications will be accepted until 11:59 PM EST on the closing date.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Veterans' Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.