Order Entry & Estimating Specialist

Job Description

Job Description

Job Title: Order Entry & Estimating Specialist

Location: Tampa

Industry: Landscape Construction / Contracting

Job Type: Full-Time

Position Overview

We are seeking a detail-oriented and organized Order Entry & Estimating Specialist to support our landscape construction operations. This role is responsible for accurately entering project data, assisting with cost estimates, and coordinating closely with project managers, vendors, and clients. The ideal candidate has strong analytical skills, thrives in a fast-paced environment, and is comfortable working with technical drawings and specifications.

Key Responsibilities

• Enter and maintain accurate project and order data in company systems
• Assist in preparing detailed cost estimates for landscape construction projects (materials, labor, equipment)
• Review plans, specifications, and bid documents to support estimating efforts
• Coordinate with vendors and suppliers to obtain pricing and availability
• Support project managers with bid submissions and proposal preparation
• Verify quantities and takeoffs from drawings and site plans
• Track and update project costs and budgets throughout the project lifecycle
• Maintain organized records of estimates, contracts, and purchase orders
• Communicate effectively with internal teams and external partners

Qualifications

• 2+ years of experience in estimating, order entry, or administrative support in construction or landscaping
• Strong attention to detail and accuracy with data entry and calculations
• Ability to read and interpret construction drawings and specifications
• Proficiency in Microsoft Excel and general office software
• Experience with estimating or takeoff software preferred
• Familiarity with any of the following is a plus:
• AutoCAD
• DynaSCAPE
• Bluebeam Revu
• Strong communication and organizational skills
• Ability to manage multiple tasks and deadlines

Compensation & Benefits

• Pay Range (Tampa, FL): $20 – $28 per hour

• Company sponsored health insurance w/ company contribution

• Dental, vision, accident, critical illness, hospital indemnity, short & long term disability, and term & whole life insurance available

• Paid time off and holidays

• 401(k) with 4% company match

• Opportunities for growth within the company

Work Environment

• Office-based role with occasional coordination with field teams
• Fast-paced, team-oriented environment within a growing landscape contracting firm

About Steadfast Contractors Alliance

"Stewarding the earth with strong backs, creative minds, and a servants' heart"

Steadfast Contractors Alliance is a diversified landscaping, site services, and environmental solutions firm serving commercial, municipal, residential, and institutional clients throughout Florida. The company delivers integrated outdoor construction, maintenance, and environmental management services with a strong commitment to quality, safety, accountability, and long-term client partnerships.

Our divisions provide expertise in:

• Commercial hardscape and amenity construction
• Commercial landscape and irrigation design/build services
• Residential landscape and irrigation services
• Full-service commercial grounds maintenance
• Environmental impact mitigation
• Aquatic maintenance and waterway management

Steadfast Contractors Alliance is committed to operational excellence, innovative project delivery, and sustainable growth while fostering a collaborative, team-oriented culture focused on professionalism, integrity, and customer service.