Sr Meeting Planner

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work

Agile Decision Sciences LLC, a subsidiary of ASRC Federal, is currently recruiting for a Sr Meeting Planner.

Sr Meeting Planner . : Serves as meeting planner responsible for supporting and planning virtual and in-person meetings in support of NASA scientific panels, conferences and workshops. Seven years of meeting planning and administrative experience working with hotels and/or conference facilities as required. Working knowledge of the Federal Travel Regulations (FTR). Duties include, but are not limited to, the following tasks:

• Delivers logistic support pre planning and on-site support for large panel review meetings, conferences, and symposiums: conduct meeting site visits/space selection in NRESS office, hotels, conference centers, etc.

• Support in-person meetings as assigned local and out of the area.

• Negotiate contracts and include NRESS specific contract clauses.

• Serves as point of contact for event participants and provides on-site support during events.

• Arranges for per diem expense provisioning, honoraria for panelists and reviewers along with subsequent reimbursement.

• Negotiate AM/PM breaks, meals as appropriate, meeting space and audio-visual requirements with venue.

• Preparation of meeting materials, i.e., orientation presentation, name badges/table tents, portfolio folders, invitation and welcome letters, rosters, survey forms, maps, restaurant lists, etc.

• Prepares and reviews expense reports, honorarium invoices.

• Proofreads all materials prior to distribution.

• Maintain and update Activity Report on a daily basis as required.

• Provide projected labor hours monthly for meeting assignments.

• Assist with special projects as assigned.

• Ensure all participant travel complies with NASA travel regulations for in-person meetings.

• Demonstrated high-quality interpersonal skills and a capacity for customer care.

• Assist with training and mentoring team members when necessary.

• Ability to travel up to 20-25% of the time (can vary by time of year).

• The ability to lift and move boxes up to 25 pounds, and signage when packing up for events and on site.

• Communicates with NRESS management, Task Leads and meeting participants to coordinate their participation and inform them of logistical details.

• Serves as liaison between meeting participants and company's travel agency.

• Develops strong business relationships with key customers, internal and external, serving as a liaison for initiatives.

• Use of the web-based event management system, Cvent, for website creation, venue searches, panel surveys as back-up.

• Maintains appropriate electronic and physical file documents and records pertaining to meeting.

• Other duties/responsibilities as assigned.

Job Requirements

Seven years of meeting and conference planning support. Five years of experience with college degree.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Job Details

Job Family SCA

Job Function SCA

Pay Type Hourly

Hiring Min Rate 75,000 USD

Hiring Max Rate 95,000 USD