Administrative Assistant

Administrative Assistant

Directly or through others, the incumbent:

Provides secretarial and administrative support for multiple managers, and their staff

Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment

Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned

Generates correspondence such as letters and memos with general direction

Gathers, compiles and summarizes information for various special projects and conducts special studies as required

Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time

Coordinates travel arrangements, orders and stocks office supplies for several groups

Provides assistance to other administrative assistants within the organization and the executive offices when requested

Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately

Coordinates and organizes meetings and other department activities

Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees

Participates in various special projects assigned by the manager