Administrative Assistant

Administrative Assistant

Directly or through others, the incumbent:

• Provides secretarial and administrative support for multiple managers, and their staff
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Provides assistance to other administrative assistants within the organization and the executive offices when requested
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Participates in various special projects assigned by the manager