Administrative Assistant

Administrative Assistant

CORE VALUES

1. Competitiveness Always striving for quality in all tasks, maintaining high standards in administrative support.

2. Humility Open to feedback, continually improving processes, and supporting the team in any capacity needed.

3. Pride A commitment to excellence in all responsibilities, ensuring a professional and welcoming environment.

4. Solidarity Willing to step in and assist wherever needed, fostering a team-oriented workplace.

LEADERSHIP, MANAGEMENT & ACCOUNTABILITY

1. Greet visitors, applicants, and employees with a professional and welcoming demeanor.

2. Direct visitors appropriately and ensure a positive first impression of the company.

3. Answer, screen, and maintain a multi-line phone system, directing calls and taking messages as needed.

4. Process incoming and outgoing mail efficiently, including sorting and distribution.

5. Make copies, send and distribute scans, and assist with document organization.

6. Maintain and order office supplies, ensuring inventory is adequately stocked.

7. Support various administrative projects as assigned by management.

8. Maintain cleanliness and organization of the kitchen and breakroom areas.

9. Provide logistical and administrative support for meetings and events, including scheduling and material preparation.

10. Organize and maintain the company file room, ensuring records are up to date and properly stored.

11. Assist in general office maintenance and administrative duties as needed.

12. Support HR & Accounting teams as needed

POSITIVE, WINNING ATTITUDE, COMMUNICATION & PROFESSIONALISM

1. Maintain a positive, professional, and approachable demeanor in all interactions.

2. Demonstrate trustworthiness and accountability in responsibilities and time management.

3. Exercise excellent communication skills, actively listening before responding, and handling inquiries professionally.

4. Foster strong relationships with all team members to create a supportive work environment.

5. Effectively resolve conflicts and maintain professionalism in all workplace interactions.

6. Provide clear and timely communication with leadership regarding office needs and responsibilities.

POSITION DETAILS

Employment Type: Hourly (40 hours per week)

Benefits: Tier 2 benefits

Bilingual (Spanish preferred)

Reports to: Director of Finance and Administration