District Office Administrative Assistant - 12 month assignment

Position Type:
Building/District Office

Date Posted:
5/11/2026

Location:
Central School District 51

Date Available:
ASAP

Closing Date:
05/18/2026
TITLE: District Office Administrative Assistant - 12 Month Assignment

This is a full time, permanent position with reduced summer hours.

Salary: $40,000-$50,000/year

QUALIFICATIONS:

• Minimum of a high school diploma or GED equivalent.
• Associate's degree or higher preferred.
• Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical.

REPORTS TO: Superintendent

JOB GOAL: To ensure the smooth and efficient operation of the district office so that it has a positive impact on the education of children and effectively serves the needs of students, staff, parents and the community in a professional and courteous manner.


The position provides administrative support to the superintendent and other district office personnel. Sensitive and confidential information must be maintained in a fast-paced environment. Good judgment and the ability to prioritize and organize a diversified workload is a necessity.


DUTIES AND RESPONSIBILITIES:

• Assists the superintendent by drafting and proofreading documents as requested.
• Publishes communication as directed or approved by administration to staff, parents and students using the student information management program, all-call program, and social media.
• Maintains website information and updates as needed.
• Assists the business services director with entry of accounts receivable, accounts payable, and payroll records.
• Counts and verifies all cash/check receipts and delivers deposits to the bank.
• Assists the business services director with activity fund transactions.
• Manages extracurricular volunteer lists and forms.
• Assumes School Board Administrative Assistant Duties
  1. Maintains School Board Policies
  2. Manages Board meeting agendas and maintain minutes
  3. Handles Board conference, meeting and training registration
  4. Publishes public hearing notices (Budgets, Bids, etc.)
• Maintains door schedules for district calendar, summer schedule, school year schedule
• Oversees district building rentals for community events including processing necessary forms and billing.
• Greets visitors and routes incoming calls for the district office.
• Assist with planning and coordinating special events.
• Manages and orders district office supplies.
• Assist with transportation coordination and scheduling
• Support transportation-related administration duties
• Performs office routines and practices associated with a busy and productive office.
• Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school.
• Performs other related tasks as assigned by the superintendent and other district office personnel as designated by the superintendent.
• Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district.

Note: The above description is illustrative of most tasks and responsibilities. It is not all inclusive of every task or responsibility.

TERMS OF EMPLOYMENT: 12 months.


EVALUATION: All non-certified employees receive a minimum of one written evaluation per year. The administrative assistant will be evaluated by the superintendent.