Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a transport organization in Riviera Beach, Florida on a contract basis with the potential for a permanent role. This position focuses on applying high volumes of incoming payments, reviewing account activity for accuracy, and working directly with customers to clear discrepancies. The ideal candidate is comfortable managing detailed financial records, communicating professionally with clients, and using spreadsheets to support daily receivables operations.

Responsibilities:
• Process a large volume of daily cash receipts and apply payments accurately to customer accounts.
• Record deposits received through port-related activity and ensure transactions are reflected correctly in the system.
• Investigate payment variances, short pays, and unapplied cash by reviewing supporting documentation and account history.
• Contact customers to clarify billing issues, resolve outstanding discrepancies, and support timely account reconciliation.
• Maintain accurate accounts receivable records and assist with commercial collections activities as needed.
• Use Excel extensively to organize payment data, track open items, and prepare receivables reporting.
• Enter and update transaction details within the company’s financial system, with training provided on PeopleSoft.
• Support post-close receivables activities and help ensure account balances are current and properly documented.• Prior experience in accounts receivable, including cash application and payment posting.
• Background handling high-volume cash activity in a fast-paced business environment.
• Knowledge of billing support, account reconciliation, and commercial collections processes.
• Ability to research account discrepancies and follow through to resolution with customers.
• Strong Excel skills for managing data, reviewing payment detail, and tracking exceptions.
• Comfortable communicating with customers by phone and email with attention to detail.
• Experience with ERP or accounting systems; exposure to PeopleSoft is helpful but not required.
• High attention to detail and the ability to manage multiple priorities with accuracy.