Administrative Assistant - Finance/IT

Sargento Foods Job OpportunityYour Passion. Our Culture. At Sargento, you work for a company you believe in, with a family of people who believe in you. Our culture stems from a simple premise: Hire good people and treat them like family. At Sargento, you can make decisions based on how they affect people as well as the long-term health of our company. You will be encouraged to make a meaningful difference in the community, in the company and in your career. With diverse experiences and tools to learn and develop, you can transform your aspirations into reality. If you're ready for the right place to belong and grow your career, you can find it here. Benefits that set us apart. Comprehensive medical including Fertility, Adoption benefits, Dental, and Vision Insurance Remote ½ day Fridays Onsite Health & Wellness Center Employer 401K contribution in the top 1% of the nation Tuition Assistance Access to Employee StoreWhat You Do.Administrative & Executive SupportServe as a trusted resource for department leaders and team members, providing day to day administrative support that keeps the organization running smoothly. Manage calendars, coordinate schedules, reserve conference rooms, and facilitate both onsite and virtual meetings. Prepare professional meeting agendas, presentations, materials, and follow up communications that drive alignment and action. Maintain department records, files, organizational documents, and reference materials with a high degree of accuracy and confidentiality. Coordinate travel arrangements and supporting documentation as needed.Communication & Team CoordinationCreate, edit, and distribute department communications, announcements, invitations, and team updates. Act as a key point of contact for internal and external inquiries, ensuring a positive and professional experience for all stakeholders. Build strong relationships across teams and functions to support collaboration and efficient execution.Employee Engagement & Event LeadershipLead the planning and coordination of department meetings, team building events, volunteer activities, and employee engagement initiatives. Manage invitations, RSVP tracking, catering, venue logistics, and event communications from start to finish. Support committee activities and help foster a positive, connected team culture. Coordinate vendor communications and external service arrangements to ensure successful event execution.Project & Operational SupportSupport departmental projects by coordinating timelines, meetings, deliverables, and follow up activities. Track key milestones, deadlines, and action items to keep priorities moving forward. Assist with data gathering, reporting, and document management. Partner with cross functional teams to ensure projects remain organized, efficient, and on schedule.Financial & Business Process SupportSupport budget administration, purchase requests, invoice processing, and expense tracking activities. Maintain accurate records for Company Store Cheese Sales and related documentation. Help improve operational efficiency through strong organization, attention to detail, and process discipline.Technology & Systems SupportUtilize Microsoft Office, Teams, Outlook, SharePoint, Forms, and other business systems to support department operations. Create surveys, manage distribution lists, and maintain shared resources that enhance collaboration and communication. Leverage technology to streamline processes and improve team effectiveness.Your Education and Experience.High school diploma or GED required; Associate degree preferred. 3+ years of experience in a finance, information technology, administrative support, or related business environment. Strong experience supporting teams, coordinating activities, and managing multiple priorities. Skills & Capabilities Exceptional organizational, planning, and time management skills. Ability to thrive in a fast paced environment while balancing competing priorities. Strong attention to detail and commitment to accuracy. Proven ability to maintain confidentiality and handle sensitive information with professionalism. Excellent written and verbal communication skills, including the ability to effectively interact with employees, leaders, vendors, and external partners. Strong interpersonal skills with a customer focused mindset and the ability to build productive relationships across all levels of the organization. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams. Experience with SAP and BOX preferred. Adaptable, collaborative, and proactive in identifying ways to improve team effectiveness and operations.Our Story.With over 2,400+ employees and net sales of $1.8 billion, Sargento Foods is a family-owned company that has been a leader in cheese for more than 70 years. We created the world's first, successful pre-packaged sliced and shredded natural cheeses. Sargento is based in Plymouth, Wisconsin, where we manufacture and market shredded, sliced and snack natural cheese products, as well as ingredients and sauces. Sargento is known for the exceptional quality of our products and for product design, packaging and merchandising innovations that have transformed our industry.