Accounts Payable Administrator/Payroll Processor

Accounts Payable Processing multiple vendor payments (via ACH & Bank Bill Pay) by their due dates Entering multiple vendor invoices into NetSuite with accurate information and due date Reviewing payment schedules and keeping track of all pending invoices Getting approvals on all invoices prior to payment Sending payment schedule to AR/AP manager weekly Enter all vendor payments into bank portal weekly Calculating agent commissions monthly Calculate monthly agent commissions based on client payments received Have commissions ready for approval by the 22nd of each month Work with the AR/AP Manager to become familiar with the different agents and their commission plans Keep a detailed Excel spreadsheet on each agent’s commission Deposit any incoming checks via remote deposit and send copies of checks to AR/AP manager Scan and email paper invoices that come in the mail to the AR/AP manager Review employee expenses for compliance with company policy and adequate supporting documentation Confirm all expenses are assigned to the correct account and department Payroll Processor Track notes for any changes/updates to payroll per pay run Prepare and enter payroll on a bi‑weekly schedule Get approvals to pay bonuses quarterly Work with the Finance Team to have commissions included monthly Other Duties Performs a wide range of duties relative to the maintenance and processing of personnel records and reports Assist with general accounting duties, including preparation of account reconciliations as requested Assist with new employee onboarding Provides clerical and operational support to other HR staff Scanning – emailing documents Maintains high standards of confidentiality of all employee records and information Assists with HR projects General office administration DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr