Invoicing Specialist

Job Description

Job Description

We are looking for an Invoicing Specialist to support project-based accounting activities for a growing team. This contract opportunity is ideal for someone who is highly organized, comfortable managing billing timelines, and confident working with project managers on financial documentation. The role focuses on preparing accurate client invoices, monitoring project revenue activity, and helping maintain strong control over contract-related billing and collections.

Responsibilities:
• Prepare and issue client invoices by reviewing project details, contract terms, approved costs, and billing requirements.
• Partner with project managers to track financial activity, support revenue accuracy, and keep billing milestones on schedule.
• Review proposals, quotes, change documentation, and supporting records to confirm invoice content is complete and aligned with client expectations.
• Monitor outstanding receivables, follow up on overdue balances, and assist with collection efforts effectively.
• Maintain organized project accounting records, including invoice history, cost support, and client billing guidelines.
• Evaluate expense items tied to projects to help ensure only allowable charges are included in customer billings.
• Support ongoing project closeout activities by verifying invoicing deadlines, documentation status, and revenue-related information.
• Contribute to broader project accounting tasks as needed, including administrative support tied to contracts and financial reporting.• Experience in project accounting, invoicing, or a related accounting support role.
• Working knowledge of contract-based billing, cost tracking, and invoice preparation.
• Familiarity with construction accounting or accounting tied to project-driven environments.
• Ability to understand proposals, quotes, change orders, and client billing instructions.
• Strong organizational skills with the ability to manage multiple deadlines and maintain accurate records.
• Comfortable collaborating with project managers and supporting financial follow-through across active jobs.
• Proficiency with standard business software and accounting systems used for billing and project tracking.