IT Administrative Coordinator

Fisher Phillips, a premier international labor and employment law firm, is seeking an IT Administrative Coordinator to join a dynamic, forward-thinking IT team that values innovation, collaboration, and client-focused solutions. The IT Administrative Coordinator provides professional support to IT leadership, including the Chief Information Officer (CIO) and IT Directors. The role helps enhance the effectiveness of the IT organization by assisting with priority coordination, initiative tracking, preparation of leadership materials, and the organization of meetings, communications, and key operational activities. Reporting directly to the Director of IT Projects, the position requires a proactive, detail-oriented professional with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Administrative Support Provide structured support, ensuring priorities, schedules, leadership meetings, and key activities are organized and executed effectively. Assist with annual planning, budgeting, reporting cycles, and preparation of leadership materials. Project & Initiative Coordination Support the Director of IT Projects in tracking major IT initiatives, including milestone preparation, governance checkpoints, and dashboard development to enable accurate leadership reporting and oversight. Coordinate recurring review processes (quarterly updates, metrics reporting, governance reviews) across IT functions. Communication & Presentation Support Develop, edit, and format presentations, reports, briefings, and correspondence for internal and external audiences, maintaining professional communication standards. Operational & Organizational Support Coordinate incoming requests, audit and governance materials, and shared IT leadership resources to ensure alignment, accuracy, and timely follow-through. Provide logistical and administrative support for department meetings, training sessions, vendor coordination, and peak operational periods. Requirements Bachelor’s degree preferred, or equivalent experience in a professional administration position. 3+ years’ experience supporting senior leaders or teams in a professional services, law firm, or corporate IT environment. Strong organizational, planning, and multitasking skills with high attention to detail. Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook); experience with Teams, SharePoint, and scheduling tools preferred. Excellent written and verbal communication skills, with ability to prepare polished materials for executive audiences. Ability to handle confidential information with discretion and professionalism. Proactive, resourceful, and adaptable in managing competing priorities. Why Join Us At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways. We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays. Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws. The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time. Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please. #J-18808-Ljbffr Fisher Phillips LLP