Administrative Assistant (Remote)

Aqualillies is hiring a detail-focused Administrative Assistant to provide comprehensive remote administrative support that enables our teams to perform at their best. This fully remote role is designed for someone who excels at organization, enjoys process-driven work, and can balance proactive planning with day-to-day task execution. You will be the backbone of operational consistency and play a vital role in keeping communication flowing across departments.

The ideal candidate is dependable, communicative, and enjoys working in a dynamic environment where priorities may shift from one day to the next. If you take pride in delivering polished work and helping others succeed, this position could be an excellent match.

• Manage calendars and scheduling across multiple stakeholders, ensuring meetings are coordinated efficiently and conflicts are resolved promptly.
• Organize and prepare meeting materials, compile notes, and distribute follow-up tasks to ensure accountability and completion.
• Handle incoming email and correspondence professionally, filtering and routing messages while drafting responses when appropriate.
• Maintain well-organized digital filing systems and documentation, implementing best practices for version control and access management.
• Create and update reports, slides, and spreadsheets used for team planning, performance tracking, and executive reviews.
• Support data entry and database maintenance, ensuring records and CRM entries are accurate and up to date.
• Provide operational support to internal teams, including onboarding coordination, vendor outreach, and procurement assistance.
• Arrange travel logistics and prepare detailed itineraries for team members as needed.
• Protect confidential information by following established privacy practices and secure information handling procedures.
• Contribute to special projects and continuous improvement efforts that streamline administrative workflows.

• High school diploma or equivalent required; relevant college coursework or degree is advantageous.
• Proven organizational skills, strong attention to detail, and excellent time management abilities.
• Clear, professional communication skills both written and verbal; comfortable engaging with internal and external partners.
• Familiarity with Microsoft Office suite, Google Workspace, and remote collaboration tools (Slack, Zoom, etc.).
• Self-motivated and able to work independently with minimal supervision in a remote setting.
• Dependable internet connection and a quiet, dedicated workspace for focused work and virtual meetings.

• Background as an Administrative Assistant, Executive Assistant, Office Coordinator, or in customer service roles where multi-tasking and client-facing communication were required.
• Experience using scheduling tools, CRM platforms, and project management software to coordinate work across teams.
• Direct experience working remotely is a strong plus and demonstrates comfort with asynchronous communication and remote collaboration.

• Work fully remotely with flexible scheduling options to support work-life balance.
• Paid onboarding and training, ongoing professional development, and clear pathways for career growth.
• Paid time off and employee recognition programs to celebrate contributions.
• Supportive team culture focused on collaboration, inclusion, and continuous improvement.
• Health, dental, and vision benefits where applicable, with additional perks announced periodically.

Salary/Compensation: $70,000 - $100,000 per year