Executive Assistant II

Executive Assistant II

Sunnyvale, CA-94089 6+ months Onsite role

Interviews: 2 rounds, virtual

Client is seeking a highly motivated and customer obsessed Executive Assistant to support the Director in Devices and Services. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.

Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, bachelors degree preferred. This position requires 6+ years of experience supporting senior management (Directors, VPs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Alexa Customers & Technology

Alexa devices and services, approx. 1600 people in this org Fast paced company

Large admin group 12 people in the team Lean each other, welcoming, a lot of workshops

M-F 9am-5pm (40hrs/week) Possible, but not consistent

Heavy calendaring majority of the role Meeting with Directors, higher VP, Stakeholders, SVP admins, CEO Scheduling All hands or team lunch or catering

Warm admin team, really support each other, no judges to questions, they use Slack for Qs and interactions

Heavy Calendaring (Outlook, Slack) Comfortable with Change/ Adaptable Someone who does not panic, and remain calm, patient

AI experience or comfortable to use AI Tech company experience Open to collaboration, Comfortable to admin group, and collaborative space

Frugality (Mindful) Learn and be curious

HM wants candidate who came from large company and has fast paced company experience 4yrs minimum w/ BS degree Slower pace industry

Preferred Bachelor's degree 5yrs minimum experience if no BS degree

Work in Tech company

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