Senior Fleet Planner

Waabi founded by AI visionary Raquel Urtasun is the leader in Physical AI. With a world-class team were unlocking the next era of autonomous transportation with technology thats powering commercial autonomous trucks and robotaxis. Waabi is backed by and partners with world leaders in AI automotive logistics and deep tech.

With offices in Toronto San Francisco Dallas and Pittsburgh Waabi is growing quickly and looking for diverse innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit:

As Senior Fleet Planner you will own the operational orchestration of Waabis vehicle fleet. You will be the connective tissue between our vehicles our crews our commercial customers and our internal tooling making sure the right vehicle is in the right place with the right people at the right time. This is a high-ownership high-visibility role at the intersection of logistics technology and real-world autonomous operations. What you build here will directly shape how Waabi runs its fleet for years to come.

As our fleet scales and our commercial commitments grow so does the operational complexity behind every run: coordinating vehicles across sites managing crew availability tracking every vehicle across its lifecycle and ensuring every handoff happens without a hitch.

You will

• Track every vehicle across its full lifecycle from receiving and build-out through integration testing active deployment and maintenance knowing where every vehicle is what state it is in and when it will be operationally available.
• Own day-of fleet execution managing intra-site and inter-site handoffs and serving as the primary point of contact when issues arise coordinating across vehicles crews dispatch and commercial operations to keep every run on track.
• Track crew staffing against operational capacity monitoring availability and proactively flagging situations that require adjustments before they become a problem.
• Build the plan and report on it run fleet planning syncs across hardware operations and engineering teams to align on vehicle status and close open questions maintain weekly resource allocation plans and forward-looking capacity forecasts and generate executive-ready analyses that surface tradeoffs and actionable recommendations before constraints hit.
• Own and evolve Waabis fleet management tooling scoping and defining business requirements in partnership with Engineering and Product driving adoption to replace manual processes and continuously improving based on operational gaps.
• Connect data across systems partner with scheduling HR systems and data infrastructure to ensure fleet data flows accurately without manual overhead.
• Document and continuously improve fleet coordination processes as Waabis fleet customer base and operational footprint grow.

Qualifications:

• 5 years of experience in fleet planning asset management or logistics coordination supporting Class 8 or autonomous vehicle fleets.
• Strong technical aptitude with experience in fleet management and telematics/ELD platforms or similar operational systems.
• Demonstrated familiarity with the full asset lifecycle of an autonomous vehicle fleet including deployment maintenance downtime and operational readiness.
• Demonstrated ability to own recurring resource and capacity planning cycle including allocation plans and forward-looking capacity forecasts against operational demand balancing fleet and crew availability and proactively identifying backfill needs.
• Experience running recurring cross-functional meetings driving decisions with clear owners and dates.
• Strong data fluency with the ability to combine data across systems analyze operational performance and identify capacity or availability constraints.
• Demonstrated experience partnering with Engineering and Product to define business requirements and improve or automate operational workflows.
• Strong organizational skills and meticulous attention to detail including accurate record-keeping across operational systems.
• Passion for self-driving technologies solving hard problems and building a culture of safety and operational excellence.
• Occasional travel to other operational sites may be required

Bonus:

• Working knowledge of DOT and FMCSA regulations including Hours of Service DVIR and pre/post-trip inspection requirements and DOT annual inspections and how each constrains crew scheduling and asset availability.
• Uses AI tools day to day to plan analyze and automate work.

Perks/Benefits:

Waabi provides a competitive benefits package that includes:

• Competitive compensation and equity awards.
• Health and wellness benefits encompassing Medical Dental and Vision coverage
• Paid parental medical and family care leave.
• Generous PTO Policy.
• Retirement savings plans including 401(k) or RRSP options.
• Health savings account contribution options.
• Daily drinks snacks and catered meals (when in office).
• Regularly scheduled team building activities and social events both on-site off-site & virtually.
• Additional benefits are offered and tailored to specific country locations.
• As we grow this list continues to evolve!

Waabi is a technology start-up building technologies to transform the way the world moves. Join our talented team to be a part of the future and to make an impact!

Waabi is an equal opportunity employer. We celebrate diversity and are committed to creating a supportive inclusive and accessible workplace for all our employees. We seek applicants of all backgrounds and identities across race color ethnicity national origin or ancestry age citizenship religion sex sexual orientation gender identity or expression military or veteran status marital status pregnancy or parental status caregiver status disability or any other characteristic protected by law. We make workplace accommodations for qualified individuals with disabilities as required by applicable law. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Senior IC