School Clerk

Middle School Clerk

Pay Range $14.91 - $24.86 Hourly - Full time - Calendar Days - 260

PURPOSE: The Middle School Clerk is responsible for performing a variety of clerical tasks under the direction of the Head Secretary and School Principal.

EMPLOYMENT QUALIFICATIONS:

• Education: High School Diploma or equivalent. Associate's degree or equivalent.
• Experience: 1 year of clerical experience is strongly preferred. Broad range of advanced executive secretary, clerical, accounting, or technical skills.
• Bilingual skills preferred but not required. Experience with a variety of databases and computer software applications such as using advanced word processing or desktop publishing programs, producing query reports, using spreadsheets, etc.

KNOWLEDGE, SKILLS, & ABILITIES:

• The ability to effectively present information and respond to questions from administrators, staff, students, parents, and the public.
• Ability to calculate figures and amounts such as percentages; ability to add, subtract, multiply and divide. Ability to solve practical problems.
• Advanced knowledge of accounting software; database software; Microsoft Office Suite and Google Suite. Problem solving and organizational skills. Ability to attend to details. Ability to maintain confidentiality. Excellent computer skills, strong communication skills both verbal and written. Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

DUTIES & RESPONSIBILITIES:

• Assist with answering phones and checking visitors in/out.
• Assist with facilitating daily substitute teachers and para coverages as needed.
• Assist with staff timekeeping and enter in missed punches.
• Assist with building key inventory and checkout.
• Translate spoken and written information.
• Facilitate student laptop operations and work orders.
• Facilitate student laptop setup and password recovery as needed.
• Organize and maintain an efficient filing system for department materials and documents.
• Cross train with other personnel for additional coverage and assistance when needed.
• Assist with social media updates on behalf of the district.
• Assist with student tardiness and enter information in Skyward.
• Oversee all student additions/drops/transfers in Skyward. Send & request student Transfer/Drop Records.
• Oversee and maintain student cumulative folders.
• Run attendance reports and correspond with parents as needed.
• Assist with generating truancy letters and necessary court paperwork as needed.
• Use effective written and oral communication skills to convey essential information to students, staff, administrators, parents, and a variety of other community patrons.
• Analyze problems and develop suggestions for solutions.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk and hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must regularly lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment is in an office setting. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.