Personal/Administrative Assistant to Chief of Staff of the Founders Office

Job Title: Personal/Administrative Assistant to Chief of Staff of the Founders Office

Location: San Francisco, CA

Salary Range: $110,000 - $120,000 + Paid Overtime + Bonus

Hours: Full-Time, Onsite (24/7 mindset required)

A premier financial services firm is seeking an energetic, highly detailed, and service-oriented Personal/Administrative Assistant to support its Chief of Staff. This is a high-touch, fast-paced role that blends executive support, personal assistance, and light operational coverage within a founder-led environment. The ideal candidate is proactive, discreet, resourceful, and comfortable operating with a 24/7 mentality. This individual will serve as a trusted gatekeeper and right hand to the Chief of Staff and Founders’ Office.

Key Responsibilities

Executive & Administrative Support

• Provide light-to-moderate calendar management and scheduling support across Outlook and Gmail platforms.
• Coordinate meetings, communications, and follow-ups with internal and external stakeholders.
• Prepare meeting materials, agendas, and logistics.
• Assist with expense management and other administrative tasks.
• Maintain organization of key documents, records, and correspondence.

Personal & Lifestyle Support

• Manage personal appointments, reservations, errands, and ad hoc scheduling requests.
• Oversee and manage the firm's San Francisco business apartment, including coordination of maintenance, vendors, and guest readiness.
• Coordinate with household staff, service providers, and external vendors as needed.
• Support personal and family-related logistics.
• Handle highly sensitive and confidential matters with the utmost discretion.
• Assist with local driving and transportation-related tasks as needed.

Founders’ Office & Project Support

• Serve as a gatekeeper for the Founders’ Office and Chief of Staff.
• Assist with confidential projects, special initiatives, and ongoing operational needs.
• Track priorities, deadlines, and action items to ensure seamless execution.
• Anticipate needs, identify potential issues, and proactively implement solutions before escalation.
• Provide additional support to the broader Founders’ Office as needed.

Qualifications

• 3+ years of experience as a Personal Assistant, Administrative Assistant, Executive Assistant, Family Office Assistant, or in a similar high-touch support role.
• Prior experience within financial services, private equity, venture capital, investment banking, family office environments, high-growth startups, or luxury hospitality preferred.
• Strong proficiency with both Outlook and Gmail, including complex scheduling and calendar management.
• Exceptional organizational skills with the ability to manage multiple competing priorities in a fast-paced environment.
• High level of professionalism, discretion, sound judgment, and emotional intelligence.
• Strong communication skills and a polished, service-oriented approach.
• Must have a valid CA drivers license
• Comfortable working in a demanding, high-availability environment, including occasional evenings and weekends when necessary.

Additional Notes

• This role requires a highly responsive, "no task too big or small" mindset.
• The successful candidate will be someone who thrives in a founder-led environment and enjoys being a trusted partner who helps keep both professional and personal priorities running seamlessly.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.