Buyer

Job Description

Job Description

Buyer 

Salary / Pay Rate: DOE

Job Type: Full Time

Post Date: 10/20/26

FLSA Status: Non-Exempt Full-time

Benefit Package Health Insurance/Retirement/Generous Vacation and Holidays

Under the direction of the Purchasing Agent Performs entry-level purchasing administrative and technical assistance work. Work involves administrative tasks associated in the support of County procurement processes within a financial program (knowledge of general ledger, asset tracking, processing requisitions, and auction of surplus/salvage assets) 

Duties/Responsibilities:  

• Reviews submitted forms, reports for completeness, accuracy, and compliance.

• Screens telephone calls and greets visitors to the department; and routes calls and directs visitors to appropriate staff.
• Answers basic questions and resolves routine issues related to the financial management program.
• Assembles, organizes, and tabulates data.
• Enters, updates, and retrieves information from various automated, financial, and/or fixed asset systems.
• May recommend modification of forms or records.
• Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, vouchers, requisitions, records, and other related forms.
• Files and maintains supplies, forms, records, and reports for tracking counts as needed for any bid as required.
• Daily processes requisitions by checking account balance, verifying correct accounting budget, and correct bid/pricing proposal pricing and enters data into database.
• Assists in processing forms for surplus property and fixed asset program. Works with staff and Purchasing Agent to ensure completeness and accuracy of submitted information. 
• Assists with the compliance of the Purchasing Card Program
• Assists in the setup, updates and maintenance of all the Annual Bids/Proposals in the Microsoft Excel spreadsheets in an organized and trackable format.
• Evaluates Prices, recommends best value, and authorizes purchase orders. 
• May assist in organizing training classes and new hire orientation.
• May set appointments and maintain the calendar schedule for conference rooms in Annex II 
• Process vendor applications
• In absence of the receptionist clerk, assist with the front desk duties
• Any other duties as assigned 

Required Skills/Abilities:

• Skill in oral and written communication, using a computer and financial software applications, and handling multiple tasks and prioritizing. Skill in the use of a computer and office equipment.
• Ability to prepare and maintain records, files, and reports; to make arithmetic computations; and to communicate effectively.
• Beginner to intermediate knowledge of Microsoft Office & Excel with a solid understanding of the basics. 
• Knowledge of the principles and practices of financial management.
• Ability to maintain confidential and sensitive information and to communicate effectively.
• Bilingual preferred but not required.

Experience and Education:

Experience in financial administrative and technical assistance work. Graduation from a standard senior high school or equivalent supplemented by courses in financial management is generally preferred. Experience and education may be substituted for one another.

Physical Requirements:

• Essential duties require the following physical skills and work environment: Ability to stand, walk, kneel, crouch, stoop, squat, twist, and climb.
• With or without accommodation, ability to lift up to 40 pounds.

This job description outlines the primary responsibilities and qualifications for the Buyer position in Reeves County and is not to be construed as a complete listing of the duties and responsibilities that may be given to any employee. Duties and requirements may vary and be added to or changed based on the specific needs of the County.