Automotive Title Clerk

Job Summary

We are seeking an organized detail-oriented Automotive Title Clerk to manage and process vehicle titles registrations and sales this role you will serve as a crucial link between our dealership our customers and the Department of Motor Vehicles (DMV) ensuring that all vehicle ownership transfers are legally compliant accurate and completed in a timely manner.

The ideal candidate possesses strong administrative skills an understanding of state transportation regulations and a commitment to maintaining flawless financial and legal transaction records.

Core Responsibilities

• Process Paperwork: Prepare and submit accurate vehicle title and registration documents for both new and used car sales to state and local licensing bureaus.
• Verify Documentation: Review incoming title paperwork trade-in packets and dealer trades for completeness verifying compliance with legal requirements and dealership policies.
• Liaise with Agencies: Maintain open communication with DMV offices financial institutions and management to resolve title lien or registration issues promptly.
• Track Outstandings: Compile and monitor a comprehensive ledger of all outstanding or problematic vehicle titles reporting statuses directly to management and the comptroller.
• Calculate Fees: Compute correct state taxes registration fees and related transactional costs for vehicle sales.
• Database Management: Log vehicle warranties extended contracts and vehicle asset sales directly into our PBS Systems DMS .
• Compliance: Stay strictly abreast of changing local state and federal auto title laws and participate in ongoing industry training.

Qualifications & Skills

• Education: High school diploma or GED equivalent required.
• Experience: Minimum of 12 years of experience as an automotive title clerk or within a dealership administrative environment is highly preferred.
• Technical Proficiency: Hands-on experience using Dealership Management Software (DMS) is highly preferred.
• Attention to Detail: Proven ability to spot discrepancies in legal documentation financial numbers and vehicle identification data.
• Communication: Strong professional and articulate communication skills to interface with customers sales personnel and government agents.
• Certifications (Bonus): Holding an active Notary Public certification is a strong advantage.

Benefits

• Health dental and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Opportunities for professional development and career advancement

Required Experience:

IC