Accounting Assistant/HR Manager

Job Description

Job Description

Objectives of this Role

 

The HR/AP/AR Specialist is responsible for the processing of transactions for the Company. Duties include processing vendor and customer invoices into the accounting system, Month end reconciliations of A/R and A/P. Onboarding new employees and assisting with administering PTO and benefits. This role will work closely with the Chief Financial Officer

 

Daily and Monthly Responsibilities

 

Human Resources:

· Processes new hires.

· Review employee time punch edits made by managers to ensure accuracy and consistency.

· Manage payroll time files and other record keeping.

· Create new employee personnel files.

· Maintain Employee Handbook and answer HR questions.

· Work with Chief Financial Officer to review, maintain and administer employee benefits.

· Coordinate with our Chief Financial Officer

 

Accounts Payable:

· Ensure that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Request approval as needed on service-related invoices.

· Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate.

· Processes and enters all A/P invoices and expense reports into Sage 100, including ensuring correct GL Account coding.

· Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have. Review employee expense reports and ensure receipts are attached and approvals received.

· Reconcile monthly credit card statements.

· Files, maintains, and distributes accounting documents, records, and reports.

 

Accounts Receivable:

· Responsible for full cycle Accounts Receivable function including processing customer invoicing and deposits.

· Reconcile key A/R accounts.

· Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

· Receive, process, and enter orders from Customers.

· Process credit applications

· Identify delinquent accounts and make collections calls and contacts.

· Performs other duties as required to support Accounting and HR Department.

 

Skills and Qualifications

 

· Bachelor’s degree in accounting, or related field

· Competency with Sage 100 accounting systems

· Strong Excel skills

· Data entry skills

· Comfortable with math and calculations

· Good listening and communication skills

· Attention to detail.

· Strong ethics

· Ability to work independently and as part of a team.

 

 

\nCompany Description

We are a US based family owned and operated manufacturer of drainage & ventilation products for the residential, multi-family, and commercial construction industries. We have been in business since 1989 with many long-term employees. It is now time to start training for the next generation. The positions we are currently hiring for are mid-level jobs with room for significant advancement within our organization.

Company Description

We are a US based family owned and operated manufacturer of drainage & ventilation products for the residential, multi-family, and commercial construction industries. We have been in business since 1989 with many long-term employees. It is now time to start training for the next generation. The positions we are currently hiring for are mid-level jobs with room for significant advancement within our organization.