Service Projects Specialist

Position Title: Service Projects Specialist FLSA Status: Non-Exempt Department: Service Date: 2026 Reports to: Manager of Service Projects Location: Westminster, CO Wage Range: $32.00-46.00 / hr. + annual discretional bonus Application close date: December 31, 2026 Benefits include: Medical, dental, vision, 401K, Long Term Disability, Short Term Disability, Life Insurance, AD&D, PTO, CO PFML, Employee Assistance Program, and additional optional insurances. This position will be issued company vehicles and a gas card upon meeting MVR requirements. To see a list of all MTech’s great perks visit – Job Summary The Service Projects Specialist supports the successful delivery of HVAC service projects from turnover through closeout. Working closely with Service Account Managers, Service Projects leadership, field teams, clients, vendors, subcontractors, and internal partners, this position coordinates the people, materials, schedules, documentation, and resources needed to keep projects moving safely, efficiently, and profitably. This role provides administrative support throughout the project lifecycle, including preconstruction and estimating support, project planning, procurement, scheduling, change management, budget tracking, client communication, and closeout. The Service Projects Specialist serves as a key connection between the office and field, helping ensure our teams have what they need to execute successfully and our clients receive the experience that allows MTech to be “asked back.” Essential Job Function: Project Planning & Coordination Participate in estimating meetings and pre-estimate job walks as needed, to support accurate estimates and proposals. Participate in project turnover with the Service Account Manager (SAM), reviewing proposal, scope, contract requirements, schedule, budget, and commitments made to the client. Help to resolve scope gaps, unclear information, or other deficiencies prior to project execution. Coordinate with engineering as needed to obtain required drawings, specifications, and project documentation. Determine permitting requirements and coordinate permit applications with internal teams and subcontractors as appropriate. Collaborate with Service Projects leadership and field teams to establish project responsibilities, execution plans, and resource needs. Assist with developing and maintaining project schedules based on scope, client commitments, field capacity, material lead times, and subcontractor requirements. Coordinate equipment, materials, purchase orders, subcontractors, permits, inspections, budget, and other project resources to support efficient field execution. Prepare comprehensive job information for field teams, including client/site information, drawings, submittals, installation manuals, schedules, and other applicable documentation. Coordinate vendor start-ups, inspections, permit requirements, and other project-specific activities. Monitor project progress against the original scope and budget, work with project leadership in identifying risks or issues early. Client & Team Communication Maintain timely, professional communication with clients regarding project schedules, progress, milestones, changes, and concerns, ensuring questions are addressed and clients remain informed throughout project execution. Collaborate with Service Account Managers, Field Managers, technicians, subcontractors, vendors, and internal teams to coordinate project needs, resolve challenges, and support strong client relationships that allow MTech to be “asked back.” Project Closeout Coordinate project completion, final site walks, inspections, permit closeouts, vendor start-ups, and client training as required. Compile and deliver required closeout documentation, including warranties, IOMs, start-up documentation, inspection records, and other project-specific materials. For projects impacting preventive maintenance agreements (PMAs), coordinate with the Field Manager, Lead Technician, estimating team, and SAM to communicate equipment additions or changes requiring PMA updates. Ensure final project documentation is complete and properly maintained in the job file. General Promote and follow MTech’s safety policies, procedures, culture, and values. Participate in Service meetings, technical training, and other department initiatives as needed. Assist with smaller projects and other Service Projects responsibilities based on department needs. Maintain regular and dependable attendance. Perform other duties as assigned. Qualifications: Working knowledge of commercial HVAC/mechanical systems, equipment, installation practices, and service project workflows. Ability to read and interpret project proposals, scopes of work, mechanical drawings, specifications, submittals, and equipment documentation. Understanding project scheduling, procurement, permitting, inspections, subcontractor coordination, and project closeout processes. Experience tracking project costs, labor hours, materials, budgets, and margins. Strong organizational and time-management skills with the ability to support multiple active projects, prioritize competing demands, and meet deadlines. Strong written and verbal communication skills with the ability to communicate effectively with clients, field personnel, vendors, subcontractors, and internal teams. Demonstrated problem-solving skills and ability to make timely decisions when project conditions or priorities change. Strong attention to detail and consistent follow-through on commitments. Ability to work independently while collaborating effectively within a team environment. Proficiency with Microsoft Office, including Excel; ability and willingness to learn MTech project management and business systems, (BuildOps and Viewpiont). Ability to travel to active jobsites and client facilities as required. Must meet MTech’s driving standards. About MTech: MTech Mechanical is a full-service mechanical contractor delivering HVAC, plumbing, fabrication, and design-build solutions for complex commercial and industrial projects. Built on a foundation of safety, integrity, and craftsmanship, we take pride in the quality of our work and the strength of our partnerships. If you’re looking for meaningful work, a strong team environment, and a company that invests in its people & our community, MTech Mechanical offers a place to build your future. What Sets Us Apart People First: Our success starts with our team. We invest in our people through training, mentorship, and opportunities for growth. Culture of Excellence: We value teamwork, respect, and pride in our work, from the jobsite to the office. Safety & Quality: We hold ourselves to high standards to deliver safe, reliable, and high‑quality results. Innovation & Improvement: We continuously seek smarter, more efficient ways to deliver value to our clients and communities. Our Core Values: Integrity Commitment Excellence Growth Fun Physical Requirements: While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The team member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position takes place in a general office environment. Work is generally sedentary in nature but may require standing and walking for up to 20% of the time. The work environment is generally favorable. Lighting and temperature are reasonable. Work is generally performed within an office environment, with standard office equipment available and used daily, such as computers, printers, etc. This Job Description is not a complete statement of all duties and responsibilities comprising this position and may change with or without notice. EEO MTech Mechanical is an Equal Opportunity Employer and prohibits discrimination based on any status or basis protected by applicable law. #J-18808-Ljbffr MTech Mechanical, Inc.