Program Assistant

Position Details Position Information Recruitment/Posting Title Program Assistant Job Category Staff & Executive - Healthcare - Administrative Services Department RWJ - Medicine Chairman Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Medicine at the Robert Wood Johnson Medical School. Under the direction of the Program Administrator, the Program Assistant provides administrative and program support for the division. Responsible for the timely completion and efficient flow of required documentation for both administrative and clinical functions needed by the physicians and faculty in the division. Among the key duties of this position are the following: Assists with day-to-day office responsibilities for the assigned divisions. Provides administrative support to the assigned division including all correspondence, travel, and check requests. Responsible for updating credential requests, reapplication appointments, and purchasing related requests. Documents and processes vacation/conference requests, ad hoc clinic closures, and physician coverage. Responsible for processing applications, reports, and grants (if applicable) for speakers. Coordinates all aspects of the speaker's visit including determining program dates, organization of travel arrangements, transportation, and hotel accommodations for speakers coming from out-of-town. Processes reimbursements and honorariums. FLSA Exempt Grade 21S Salary DetailsMinimum Salary 58953.000 Mid Range Salary 70476.000 Maximum Salary 83479.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working HoursStandard Hours 37.50 Daily Work ShiftWork Arrangement This position requires a fully on-site work arrangement. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority UnitTerms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's Degree in a relevant field plus two (2) years related administrative and/or program support experience in a business office, government agency or university setting required. Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/LicensesRequired Knowledge, Skills, and Abilities Must be proficient in Microsoft software (Word, Excel, PowerPoint, Viso and Access Database). Preferred Qualifications Experience of operational, or financial and/or program management preferred. Equipment UtilizedPhysical Demands and Work Environment Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Work Environment: Moderate noise. Multitasking within fast paced environment. Special Conditions Must pass employee health clearance, Tuberculosis (TB) test and required safety training. Posting Details Posting Number 26ST1926 Posting Open DateSpecial Instructions to ApplicantsRegional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Rutgers University