Finance Assistant

Job Description: Finance Assistant (Clerical) Role Overview The Finance Assistant provides essential administrative and clerical support to the Finance & Insurance (F&I) department. This role is focused on the "behind-the-scenes" documentation and processing required to finalize vehicle sales, ensuring all paperwork is accurate, compliant, and submitted to lenders in a timely manner. Key Responsibilities Contract Processing: Review all sales contracts and lease agreements for accuracy, completeness, and compliance with state and federal regulations. Documentation Management: Organize and maintain "deal jackets," ensuring every required document (titles, proofs of insurance, credit applications) is present and signed. Lender Liaison: Package and submit finance "contracts in transit" (CIT) to various lending institutions and track their status to ensure prompt funding. Data Entry: Accurately input customer and vehicle information into the Dealership Management System (DMS) and various lender portals. Clerical Support: Manage high-volume filing, scanning, and mailing of sensitive financial documents while maintaining strict data privacy standards. Problem Resolution: Research and resolve any documentation discrepancies or "kickbacks" from lenders to prevent delays in funding. Required Skills & Qualifications Attention to Detail: Exceptional precision is required; a single missing signature or incorrect number can delay dealership funding. Organizational Skills: Ability to manage multiple "deals" simultaneously in a fast-paced environment with strict deadlines. Communication: Professional verbal and written skills for interacting with sales staff, office management, and bank representatives. Technical Proficiency: Comfortable using dealership software (e.g., CDK, Reynolds & Reynolds, or Dealertrack) and standard office suites (Microsoft Excel/Word). Integrity: Must be able to handle sensitive financial data with the highest level of confidentiality and ethics. Preferred Experience High school diploma or equivalent (Associate’s degree in Business or Finance is a plus). Previous experience in an administrative role, preferably within the automotive industry or a lending environment. Basic understanding of automotive titling and registration processes. #J-18808-Ljbffr Buss Ford Lincoln