Staffing Coordinator - Senior Living

Staffing Coordinator - Senior Living

The Nursing Staffing Coordinator plays a pivotal role in ensuring optimal staffing levels and the seamless delivery of high-quality resident care. This position is responsible for the recruitment, hiring, and scheduling of all caregiving and medication aide staff, as well as managing department training and compliance. Operating in close collaboration with Clinical Managers and the Health Services Director, you will foster a supportive, safe, and efficient environment for our healthcare team.

The key responsibilities include:

Recruitment, Hiring, and Onboarding

• Lead the recruitment, interviewing, preliminary selection, and hiring processes for caregiving and medication aide staff.
• Coordinate and schedule orientation and comprehensive training for all newly hired care staff.

Scheduling and Coverage

• Develop and post caregiver schedules in a timely, predictable manner.
• Balance scheduling requests fairly, giving balanced consideration to seniority, time-off requests, attendance, and work quality to optimize overall staff performance.
• Manage on-call responsibilities to ensure all shifts are covered and care plans are executed.
• Provide direct, hands-on care by covering shifts on the floor when necessary to fill gaps or train new personnel.

Task Assignment and Clinical Compliance

• Create detailed daily assignment lists for care staff based on resident assessments and directives from the Health Services Director.
• Ensure all care delivery and clinical documentation strictly adhere to company policies as well as local, state, and federal regulations including HIPAA, OSHA, and Bloodborne Pathogen guidelines.

Training, Education, and Auditing

• Organize, schedule, and track the completion of required continuing education and training sessions for the Nursing Department.
• Conduct weekly, monthly, and random audits of employee records as assigned to maintain organizational compliance.

Safety and Worker Management

• Monitor the care staff to ensure a safe working environment and proactively address unsafe actions in alignment with Safety Committee Standards.
• Assist the Business Office Manager and Department Heads with workplace injury investigations, return-to-work coordination, and insurance provider communications.

Qualifications and requirements include:

• Communication: Exceptional verbal and written communication skills. Must be able to speak, read, analyze, interpret, and document fluently in English (both in person and over the phone).
• Interpersonal Skills: Proven ability to work collaboratively, treat others with respect, maintain high ethical standards, and communicate in a pleasant, professional manner.
• Leadership & Collaboration: Strong initiative to overcome obstacles, assist teammates beyond core duties, and work closely with Clinical Managers and leadership.
• Flexibility: Ability to handle on-call duties, assist with floor coverage, and perform other duties as assigned.