Documentation Coordinator

Job Description

Job Description

Summary

The documentation coordinator will assist the FSQA and Maintenance departments in maintaining equipment certification and compliance of daily records.

Essential Duties and Responsibilities include the following: (Other duties may be assigned), To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Help to coordinate required certifications/compliance for specified equipment.

·         Setup and validate new machines and create a system to ensure validation renewals.

·         Maintains and updates the ERP systems for the Quality departments.

·         Performs the daily pre-shipment review and verification of procedures in Legacy System.

·         Maintains documentation manuals and logs to ensure accuracy and completeness.

·         Completes and submits completed action items from 3rd Party auditing.

·         Review testing results from the laboratory and release finished products into commerce based on parameters listed in Prime Foods’ specifications.

·         Assists the FSQA Manager facilitating the internal audit program. Upon completion of the internal audits, the Food Safety Documentation Coordinator will be responsible for documenting any applicable findings and corrections.

·         Complete customer documentation requests.

·         Responsible for submission of laboratory documentation and samples. 

·         Perform verifications of daily quality assurance paperwork and/or verifications in Legacy System.

·         Performs quality reviews for compliance with stated requirements, including vendor quality manuals and company quality records, such as label approvals, lot approvals, label reviews, etc.

·         Maintains a working knowledge of government and industry quality assurance codes and standards.

·         Exhibit technical competence in the planning and completion of assigned projects.

·         Monitors CCPs identified within our HACCP plan for compliance.  Works with Quality management to record and/or create and follow action plans to correct any deviations or exceptions identified.

·         Communicates significant issues or developments identified during quality assurance activities and paperwork reviews to management.

·         Assist management in enforcing Good Manufacturing Practices, HACCP, allergen controls, SQF Code, and USDA guidelines.

·         Develops and maintains training documents that relate to quality processes.

Skills and Qualifications

·         High School Diploma or GED, AAS or coursework in high-level mathematics preferred, but not required.

·         2+ years in a Food Manufacturing position

·         Strong knowledge of Good Manufacturing Practices

·         HACCP certification or the ability to obtain HACCP certification within 6 months of employment.

·         SQF certification or the ability to obtain SQF certification within 6 months of employment.

·         Must be able to read and write proficiently in English, the ability to also read and write proficiently in a 2nd language is preferred, but not required.

·         Must be skilled in high-level mathematical reasoning including algebra, geometry, and statistical analysis.