Property Manager

Job Description

Job Description

Job Title: Property Manager

Location: Phoenix Az

Salary: $60,000- $$65,000

Job Type: Full-time (64 units)

Position Summary:

The Property Manager is responsible for the day-to-day operations of the property and its operations. The Property Manager will work directly with the Regional Manager. This position requires a person who is highly motivated, flexible, and a team player who is looking to learn and grow their career in the area of Affordable Housing. The ideal candidate will have at least two (2) years of experience in affordable housing and project-based vouchers (HUD), be able to take ownership of their work environment, and be able to work independently.

Benefits and Perks:

• 401(k)+Match

• Annual HSA Contribution of $500

• Health Insurance + Dental and Vision

• Employee assistance program

• Flexible spending account

• Life insurance

• Paid Time Off (2.5 weeks)

• Sick Time (40 hours)

• 8 hours of Wellness

• 8 Hours of Volunteer Time off

• Professional Development Assistance

• Retirement plan

Essential Job Functions:

• Responsible for all operations of the property, including general administration and maintenance of the overall physical condition

• Prepares budget annually as directed by Asset Director

• Adheres to budget guidelines for purchasing of services or supplies for the property

• Ensure staff is familiar with budget guidelines for spending, and all team members are working together to cut costs and stay within budget

• Notifies Asset Director of any possible budget variations

• Check preventive maintenance program on a regular basis

• Solicits and oversee bids for contract services, and submit bids to Asset Director for review prior to execution of contract

• Continually inspects the property and improvements, recording any deficiencies and taking the necessary action to remedy

• Ensures that all maintenance requests are handled in a timely manner, with emergencies being given top priority

• Informs residents immediately of any work order delays due to part orders, etc.

• Oversees completion of all daily, weekly, and monthly reports, including

  • Daily morning reports

  • Monthly apartment statuses

  • Lease expiration reports

  • Market surveys

  • Month-end closeouts

• Completes monthly variance report and owner’s letter

• Maintains petty cash; keeping track of expenses and all receipts

• Handles resident complaints and problems in a professional and courteous manner

• Attempts to resolve all issues at the property level

• Keeps Asset Director informed of all issues involving the property

• Reviews and approves Rental Applications and Rental Agreements

• Sign all leases, addendums, and related forms

• Supervises all details of move-ins and move-outs; specifically concentrating on preparation of paperwork and make-ready condition of units

• Conducts move-in orientations and introduces yourself to new resident

• Develops marketing brochures and handbooks

• Reviews market survey and shop comparables regularly in order to keep yourself and the Asset Director aware of changes in the market and local industry trends and performance.

• Oversees preparation and distribution of monthly newsletter

• Oversees and approves all resident notices

• Handles delinquent accounts

• Supervises building maintenance by coordination with maintenance personnel

• Supervises outside contractors working on site

• Supervises maintenance and office staff

• Trains and is responsible for work performed by all staff members under their direction including

  • Performing written evaluations of employees

  • Making recommendations for salary increases and/or advancement

  • Submitting payroll in a timely manner according to MEB AFFORDABLE MANAGEMENT SERVICES LLC payroll practices

  • Establishing schedules and assigning personnel for routine and emergency coverage

  • Administering written or verbal counseling as needed

• Reports accidents and emergency situations to the corporate office immediately and prepare the proper reports

• Regular and reliable attendance and punctuality at work

• Is aware of and always operates within OSHA (Occupational Safety & Health Act) standards and company safety policies

• Responsible for thorough knowledge and adherence of the Company’s policies and procedures

• Responsible for maintaining the required property dress code and always ensuring a professional appearance and attitude

• Responsible for maintaining Grace Hill /Vision training as required

• Performs other duties as assigned

Requirements:

• Valid Driver’s License.

• Possess good communication skills, both written and verbal.

• Physical demands include, but are not limited to lifting, carrying climbing, stepping, kneeling, working outdoors, overtime, and weekend coverage as needed.

• Ability to read/comprehend, write, perform calculations, communicate; orally and otherwise, reason and analyze, decisions making under pressure

Experience level: 2 years multi-family property management

• Property Management Manager Multi Family: 2 years (Required)

• Affordable/PBV (HUD) Property Management experience: 2 years (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person