Administrative Assistant II

Job Description

Job Description

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:
Tryfacta is seeking a Administrative Assistant II for our client in 12245 Tech Road, Silver Spring, MD 20904 . This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Job Diva ID: 26-05614
Position Title: Administrative Assistant II
Location: 12245 Tech Road, Silver Spring, MD 20904
Duration: 6 months
Work Schedule: M-F 7:00 a.m. 3:30 p.m.

Responsibilities for this position include, but are not limited to:

• POSITION SUMMARY:
  Under general supervision, the Laboratory Division Administrative Assistant II provides administrative support to the Division Manager and Section Manager. The position performs a variety of support tasks for the office including handling confidential information and documents. Works closely with Laboratory analytical and support staff to ensure client needs are met.
  PRINCIPAL RESPONSIBILITIES AND TASKS:
  The following statements describe the general nature and level of the work performed. They should not be considered an exhaustive list of all duties. Employees may perform other related duties as required.
  ESSENTIAL FUNCTIONS:
• Receives calls and visitors, screening those that in his/her discretion can be handled by supervisor's subordinates or by other offices;
• Maintains supervisor's appointment calendar and occasionally makes appointments without prior clearance;
• Arranges for conferences including space, time and participants;
• Receives and reviews incoming correspondence, screening out those matters that can be handled personally;
• Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues;
• Types and edits correspondence, memoranda, reports and other documents;
• Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness;
• Compiles information for and writes periodic reports on activities of the work unit;
• Provides and receives information requiring considerable judgment regarding current and specific business of the work unit;
• Maintains and updates files in accordance with established practices;
• Maintains a correspondence suspense system;
• Prepares payment requests and purchasing requisitions;
• Ensures adequate office supplies and equipment inventory for the Division;
• Orders laboratory supplies online using credit cards, delivery release, and requisition;
• Enter data into the Laboratory Information Management System and other laboratory database.

• OTHER FUNCTIONS:
• Makes travel and lodging arrangements;
• Maintains time and attendance records;
• Prepares and processes all human resources actions;
• Performs other related duties as required.

• REQUIRED KNOWLEDGE, SKILLS, & ABILITIES:
• Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes;
• Knowledge of accepted standards and formats for business letters, memoranda and other documents;
• Superior research, project/case management and administration skills;
• Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters;
• Proficient with Microsoft Office applications especially Word, Excel, PowerPoint, and Publisher.
• Excellent verbal and written communication skills as well as interpersonal skills;
• Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines;
• Ability to accurately file and maintain office records;
• Ability to prepare general correspondence on routine matters;
• Ability to perform fact gathering and data manipulation to develop and compile various reports;
• Ability to establish and maintain effective working relationships;
• Ability to interact with internal and external customers in an effective and professional manner and deliver superior customer service;
• Ability to gain knowledge of good laboratory practices (GLP);
• Ability to gain knowledge of WSSC Water Standard Operating Procedures, Quality Assurance
• Manual and all WSSC Water emergency procedures upon completion of internal Laboratory Division (LD) and QA/QC orientation;
  MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS:
• High School diploma or equivalent;
• 3 years administrative assistant experience.

• ADDITIONAL REQUIREMENTS:
• Intermediate level of proficiency with MS Office applications; Applicants may be required to demonstrate proficiency at time of interview.

• PREFERENCE(S):
• Some knowledge of theories and practices in the fields of chemistry and microbiology pertaining to environmental analyses.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.