Warehouse Administrator

Job Description

Job Description

Warehouse Administrator

At Test of Time Plumbing Heating Air & Electrical , we know our technicians can only be successful when they have the right materials, equipment, and support behind them. Since 1976, we've built a reputation throughout the Greater Boston and Metro West areas for honesty, professionalism, and exceptional customer service.

We are currently seeking a highly organized, detail-oriented Warehouse Administrator to support our HVAC, Plumbing, and Electrical operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in ensuring nothing falls through the cracks.

Pay: $20-25/hour, depending on experience

• Medical, Dental & Vision Insurance (50% employer-paid for employee coverage)

• Company-paid Long-Term Disability Insurance

• Company-paid $50,000 Life Insurance

• Aflac Accident Insurance Available

• 401(k) with 5% company match after 6 months

• Birthday Bonus (equivalent to 8 hours of pay)

• Paid Vacation:

  • 2 Weeks during Year 1

  • 3 Weeks after Year 1

  • 4 Weeks after 5 Years

• 40 Hours of Sick Time annually for full-time employees

• 3 Days Bereavement Leave

Hours: Monday - Friday; 7:00 a.m. - 3:30 p.m.

As the Warehouse Administrator, you'll serve as a critical link between our office, warehouse, and field teams by helping manage inventory, fleet records, purchasing, and administrative processes.

• Enter and manage purchase orders daily

• Process material requisitions from field personnel

• Assist with inventory ordering and stock replenishment

• Research parts, equipment availability, and vendor information

• Maintain accurate inventory records and documentation

• Organize and track incoming shipments and warehouse materials

• Maintain vehicle maintenance schedules and records

• Track vehicle registrations and renewals

• Manage vehicle keys and related documentation

• Assist with GPS tracking system administration

• Assign and track company tools and equipment

• Maintain accurate asset records and inventories

• Serve as the primary point of contact for warehouse phone calls

• Support technicians and managers with inventory and warehouse requests

• Process paperwork, permits, and administrative documentation

• Coordinate occasional deliveries, pickups, and errands

• Support various operational projects as assigned

• Help maintain a clean, organized, and efficient warehouse

• Organize and put away inventory and materials

• Assist with parts distribution to technicians

• Support daily warehouse operations and workflow

• Minimum 2 years of administrative or office experience

• Prior HVAC and/or plumbing experience required

• Strong organizational skills and attention to detail

• Advanced computer proficiency and data entry skills

• Ability to manage multiple priorities simultaneously

• Strong problem-solving and follow-through skills

• Valid driver's license and insurable driving record

• High school diploma or equivalent

• Excellent time management and prioritization abilities

• Experience using ServiceTitan software

• Experience working with inventory, purchasing, or warehouse-related processes

• Strong customer service and communication skills

• Comfortable interacting with field employees, vendors, and customers

• Positive attitude and team-oriented mindset