Transportation Assistant

Summary

This position manages and operates a complex fleet of motor vehicles tor the facilities Management Service (FMS) at VA Ann Arbor Healthcare System (VAAAHS) under the supervision of the Grounds and Transportation Supervisor, Facilities Management. The incumbent is required to work

under minimal supervision and resolve problems associated with the work of the office.

Learn more about this agency

Duties

Help

Duties encompass, but are not limited to:

Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, busses, para-transit vehicles, and special purpose vehicles. Develop detailed programs for the service, storage and maintenance of the equipment and its usage.

Incumbent is responsible for ensuring that proper maintenance records are kept on all vehicles and pieces of equipment assigned. Incumbent is responsible for the submission of monthly, quarterly, and annual cost and estimated cost reports on vehicles.

Incumbent also directs motor vehicle services, eliminates misuse and abuse by vehicle operators and assures maximum utilization and safety by promoting the cooperation of supervisors, operators and documentation of negligence, misuse, or abuse of vehicles.

Inspects commercial sources for maintenance of vehicles operating locally and in areas remote from the facility. ls responsible for major and nonstandard vehicle modifications and all vehicle accident repairs and/or recommendations for uneconomical repair determinations.

Plans and coordinate the vehicle rotation program by reviewing utilization patterns, then scheduling and rotating vehicle usage to achieve maximum efficiency and economy. Through effective rotation, maintains a balanced fleet to uniformly achieve maximum use and cost efficiency. Prepare forecast of individual usage for future years and prepares listing of vehicles which are projected to meet replacement criteria and estimated year of replacement and cost.

Initiates vehicle procurement action on replacement and additional vehicles based on replacement standards and consultation with using service. Prepares specifications and requirements for nonstandard vehicles and equipment or determines if requirement can be filled by modifications of existing vehicles. Receives new vehicles and assigns to customer services.

Advises on the goals of cost reduction, energy reduction and productivity improvement. Actively participates in agency reduction and productivity improvement. Analyzes overall fleet operations: Financial aspects, services provided, productivity, performance of commercial vendors, customer utilization of assigned vehicles and related areas to achieve control over operations and to assess effectiveness and economy of operations.

Applies extensive knowledge of fleet management principles to prepare and interpret policy, regulation and directives to ensure the development of smooth uninterrupted support to the medical center mission. Ensures that all management procedures and policies enhance the coordinated efforts of the motor transport program, licensing requirements and the General Services Administration (GSA).

Operates the vehicle dispatch program by determining the number of permanently assigned GSA vehicles necessary to provide the most cost-effective method of travel, selecting the type of vehicles needed, and managing a maintenance program by keeping the optimum number of vehicles available for use during peak periods of travel.

Acts as designated agent for receiving, transferring, and accounting for vehicles and related property.

Develops and approves local transportation related policies and regulations. Reviews and approves correspondence to provide customer assistance and information regarding fleet management program policies, procedures and services. Validates and approvals specific transportation related billings and reimbursements.

Attends meetings and conferences related to fleet management.

Performs other duties as assigned.

This position is at the full performance level.

Work Schedule: Monday- Friday, 7:00am-3:30pm

Virtual: This is not a virtual position.

Position Description/PD#: Transportation Assistant / PD060730

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Requirements

Help

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Must possess and maintain a class B CDL w/passenger endorsement.
• Must possess Department of Transportation (DOT) medical card.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/05/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
• Knowledge of vehicle repair and maintenance requirements.
• A thorough understanding of General Service Administration (GSA) fleet management, programs, processes, rules, and procedures.
• Comprehensive technical knowledge of both standard and special purpose vehicles and equipment in a large metropolitan fleet center: Specifications, capabilities, cost and market trends and operating characteristics.

You will be rated on the following Competencies for this position:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some physical effort will be required. Incumbent must be able to move independently through the hospital. Incumbent must possess visual and hearing acuity to communicate with both staff and patients. Incumbent must be able to manipulate keyboard and use a personal computer. Incumbent must be able to communicate orally. Must also be able to carry at least 15 lbs.

Work Environment: Work is performed in an office setting and frequently in a maintenance shop setting. There is frequent exposure to dirt, grease, noise and machinery. Incumbent may be required to troubleshoot equipment in remote areas. The employee will operate a government motor vehicle in the performance of their duties. Normal safety precautions are required.

Interchange Agreement: Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit:

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.