Facilities Manager

Job TitleFacilities ManagerJob Description SummaryThis position has managerial oversight of a portfolio of client facilities. The Facilities Manager has overall responsibility for overseeing the implementation of policies, procedures and programs that will assure well-managed, well-maintained buildings and facilities, placing maximum emphasis on leading a staff in the positive response to the concerns and needs of the client, environmental health and safety, and quality programs, in coordination and conjunction with the client's goals and aims. The position is the primary liaison with the local client and leads staff in the coordination of services and activities, financials, vendors, and workforce needed for current and future needs of the building and operationsJob DescriptionEnsure the day-to-day operations of the multi-site facilities, including hard services, life-safety, engineering, site services, appliances, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directivesAct as the primary client point of contact. Respond professionally and promptly to requests from the client and occupants.Supervise all maintenance programs and work orders relating to the interior and exterior conditions and appearance of the sitesOversee and drive the implementation of ongoing contract programs to constantly assess occupant needs and to ensure problems are being solved promptly to the mutual benefit of the client and the properties in accordance with contract scope, KPIs, and Service Level Agreements (SLA’s)Prepare, review, and give initial approval as needed to all budgets, accruals, variances, financial reports (weekly, monthly and quarterly), contracts, purchase orders, and expenditures and vendor quotes related to the facility(ies)Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plansConduct regularly scheduled site inspections to all locations, document, submit, and track improvementsAssist with the creation and execution of regional and account level standardization programs and proceduresHire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staffThoroughly be familiar with the service agreement and all requirements contained thereinManage all contracts to ensure they are reviewed on a regular basis and are bid out as required and follow all bid processes; verify that invoices match contract pricingAssist in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiativesCollect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectivesMonitor and ensure that vendors comply with dress code, insurance requirements and coordinate all claims and access, as requiredEnsure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation, as requiredKEY COMPETENCIESCommunication Proficiency (oral and written) Financial Management Process Improvement, Execution, and Standardization Technical Proficiency Problem Solving/Analysis Leadership Teamwork Orientation Relationship Management Client ManagementIMPORTANT EDUCATIONBachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration preferredIMPORTANT EXPERIENCEA minimum of 5-7 years of commercial high-rise, campus environment, and/or property portfolio management experience requiredExperience in commercial office facilities building management preferredExperience with professional office environments desiredExperience with client relationship management preferredExperience in the development and implementation of programs to drive out cost inefficiencies preferredCMMS/Work Order Management experience preferred (Corrigo a plus)Experience with multiple site management experience preferredADDITIONAL ELIGIBILITY QUALIFICATIONSCertified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications preferredAbility to read and understand construction specifications and blueprintsProficient in understanding management agreements and contract languageExcellent computer and systems knowledge: Strong literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)Strong discipline of financial management including financial tracking, budgeting and forecastingKnowledge of Financial Systems (Yardi a plus)Skilled in Building Management Systems maintenance and monitoringWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50-75% of the time; and extend hands and arms in any direction.AAP/EEO STATEMENTC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.OTHER DUTIESThis job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $ 97,750.00 - $115,000.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield” #J-18808-Ljbffr Cushman & Wakefield