Director, Legal Operations

The Marmon Group LLCAs a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.The Director, Legal Operations leads Marmon Legal’s operations, data, and technology functions, and takes operational and coordination work off Marmon’s attorneys. Reporting to the Chief Legal Officer, the Director’s primary focus is M&A due diligence and integration coordination, management of the Legal Department’s key initiatives (including the upcoming CLM implementation), and ownership of the legal operating model — freeing Marmon's attorneys to focus on legal analysis and judgment.The role requires proven program-management and continuous-improvement skills, together with enough technical understanding to guide how Legal’s software, systems, and data fit together and connect to the rest of Marmon. The Director uses Legal’s data to focus attorney and outside counsel time on highest-value work (the 80/20 rule) and to improve the return on legal spend and legal technology.The Director, Legal Operations will manage a team of 4 direct reports plus contractors as appropriate, including members of Marmon’s Global Innovation Center (GIC) dedicated to specific Legal projects and technology.WHAT YOU'LL DO:M&A Project Management (Due Diligence & Integration)Manage the M&A process for acquisitions and divestitures from due diligence through closing and integration, so attorneys can focus on legal analysis rather than deal administrationRun diligence request lists, trackers, and status reporting, and coordinate Legal, Finance, Tax, Treasury, HR, IT, and Compliance to keep deliverables on schedule, using the Data Analytics team’s exposure analysis to flag risksManage post-closing integration, including legal-entity integration, contract assignment, records and data transfer, and compliance onboardingBuild and maintain reusable M&A playbooks, checklists, templates, and a diligence knowledge base so each transaction does not start from scratchMaintain a clear division of labor: the Director runs the process; attorneys retain all legal judgment, risk assessment, and negotiationContract Lifecycle Management (CLM) Program ManagementLead replacement of the legacy contract system, with implementation targeted to begin in January 2027, bringing the current selection and build work under single ownershipManage the implementation — legacy-data cleanup, system design, data migration, testing, and go-live — with the Digital Transformation team leading system configurationPut in place standard contract intake, approval, signature, and renewal workflows to replace the current inbox-driven processDevelop contract templates, playbooks, and clause libraries, informed by AI-assisted review of legacy contracts, in partnership with, and under the direction of, Contracts and ITDrive user adoption through training and change managementNegotiate annual flat-fee agreements for contract reviews, in partnership with, and under the direction of, ContractsLegal KPIs & Executive ReportingManage departmental KPIs, dashboards, and business reviews, working with the Data Analytics team, to report regularly to leadership on project status, risks, and performance against targetsCombine spend, matter, contract, compliance, and risk data from separate systems into consistent, reliable data that can be viewed in a single dashboardLeadership of Legal Operations, Data Analytics & Digital TransformationLead and develop these teams by setting annual objectives, reviewing performance, and coachingManage team workload and budget (including licenses, vendors, and contractors), and set priorities when demand exceeds capacityCross-train staff and document critical systems, data, and processes so none depend on a single individualManage additional staff and contractors, including Global Innovation Center (GIC) resourcesLegal Technology Strategy & Solutions ArchitectureSet Legal’s technology strategy and guide how Legal’s systems (e.g., CLM, e-billing, Origami, Diligent Entities, matter management, legal hold, Microsoft 365, Power BI) are set up, connected, and governedMap how data moves between Legal systems and other Marmon systemsEstablish a single, trusted source for key legal data with clear data ownership and quality standardsLead technology evaluations and vendor selection, including requirements, RFPs, and demonstrations, in partnership with IT and ProcurementEliminate redundant tools and unused licenses to improve adoption and the return on technology spendProgram Management OfficeServe as the single accountable owner (the ‘quarterback’) of the Legal Department’s operating model, maintaining a central tracker of all major initiatives with priorities, status, resources, and risksEstablish standard, right-sized project practices: charters and business cases, defined scope and roles, schedules, and change controlManage concurrent programs and their budgets, escalating risks and trade-offs to the Chief Legal Officer with clear recommendationsManage technology vendors and consultants against agreed scope, milestones, and service levelsMeasure each initiative after launch against the business case that justified itContinuous ImprovementLead the Legal Department’s continuous-improvement program, applying Lean/Six Sigma methods to high-value processes such as contract review, litigation intake, legal holds, entity management, and compliance workflowsMeasure process performance (cycle time, volume, cost, and attorney time) before and after changes, and put controls in place so improvements lastMaintain a prioritized list of improvement opportunities and report savings and time recoveredIdentify work that can be automated, outsourced, offshored, or brought in-house, including through the GIC, ALSPs, paralegals, and contractors#LI-HybridWHAT YOU'LL BRING TO THE ROLE:Education & CertificationsDegree: Bachelor’s degree required, preferably in Information Systems, Computer Science, Engineering, Business, or a related field; an advanced degree (e.g., MBA or JD) is a plusCertifications: PMP and Lean Six Sigma Green Belt (or higher) strongly preferred; a legal operations credential (e.g., CLOC CLOP) is a plusIdeal ExperienceOverall: 12+ years of progressive experience in program management, legal operations, technology, or consulting, ideally in a multi-entity or Fortune 500-scale organizationProgram management: proven record of delivering multiple cross-functional programs on time and on budget, including at least one enterprise system implementation (CLM preferred, e.g., Agiloft, Ironclad, Icertis)Continuous improvement: proven use of Lean/Six Sigma or similar methods to improve business processes, with measurable, lasting resultsTechnical team leadership: 5+ years directly managing technical staff (e.g., data analysts, systems administrators, application specialists), including senior team members or managersM&A: experience managing due-diligence and integration work in a fast-paced, decentralized, multi-entity environmentTechnical KnowledgeThe Director need not be a hands-on developer but must understand technology well enough to guide system design, challenge vendors and internal teams, and lead technical staff credibly, including:How business software and cloud applications are selected, configured, and implementedHow databases work, how data flows between systems, and what it takes to keep data accurate and consistentReporting and analytics tools (e.g., Power BI)AI and automation tools, including their practical limits, risks, and governance requirementsLegal technology, including CLM, matter management, e-billing, entity management, risk management (RMIS), legal hold, and e-discoveryKey CompetenciesLeading direct reports while influencing senior leaders, attorneys, and business-unit executives without direct authorityClear executive communication and reportingData-driven decision-making and ROI analysisChange management and user adoptionStrong ethics and discretion in handling privileged, confidential, and sensitive informationSuccess MetricsOn-time, on-budget M&A due diligence and integration, supported by a repeatable playbook used across transactionsSuccessful CLM implementation and sustained adoption, with improved cost, speed, and quality of contractingA documented map of Legal’s systems and data, with a single trusted source for key legal dataStandard project-management practices in use across major initiatives, with clear visibility into departmental KPIsMeasurable, lasting process improvements, and progress toward reducing the 20–25% of their time that Marmon attorneys estimate they spend on administrative and operational tasksA stable, engaged team with cross-trained coverage of critical systems and dataPay Range:140,000.00 - 210,000.00We offer a comprehensive benefits package that may include medical, dental, vision, 401k matching, and more!Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to View email address on click.appcast.io, and please be sure to include the title and the location of the position for which you are applying.SummaryLocation: Chicago, ILType: Full time