Accounts Receivable Coordinator
TriState HVAC
Job Description
Job Description
Job Title: Accounts Receivable Coordinator
Company: TriState HVAC Equipment Company, LLC
Location: West Conshohocken, PA (On-Site)
Job Type: Full-Time
Reports To: Assistant Controller
About TriState HVAC
TriState HVAC Equipment, LLC is a dynamic and rapidly growing company committed to delivering high-quality products and services to our clients. We maintain a technologically advanced and secure work environment and pride ourselves on a supportive, team-oriented culture.
Position Overview
We are seeking a detail-oriented and organized Accounts Receivable Coordinator to join our finance team. This role offers a hybrid work schedule .
In this position, you will ensure the accuracy of our incoming revenue streams. You will be responsible for the daily processing of cash receipts, managing check deposits, and handling credit card transactions across all departments. Additionally, you will manage specific collection activities for our parts Department.
Key Responsibilities
Cash Application & Processing
- Daily Deposits: Manage daily check deposits and ensure funds are recorded accurately.
- Cash Receipts: Enter and post cash receipts to the General Ledger on a daily basis.
- Payment Processing: Process credit card payments for all departments (Equipment, Service, and Parts).
Account Management & Adjustments
- Reconciliation: Adjust customer accounts as needed regarding sales tax corrections, discounts, and write-offs.
- Discrepancies: Proactively contact customers regarding short payments to resolve balances quickly.
- Reporting: Issue customer statements upon request.
Collections
- Parts Department: Take ownership of following up on payments and making collection calls specifically for the Parts Department .
Billing
- Responsible for processing the daily customer billings for the Parts Department.
Note: The responsibilities listed above are intended to describe the primary duties of the position and are not intended to be an exhaustive list. The employee may be assigned additional duties and responsibilities as needed to support the department and company.
Qualifications
- Education: A College Education is preferred.
- Technical Skills: Must be proficient in Microsoft Excel. Proficiency in using computer software for documentation and record-keeping is required.
- Adaptability: Ability to learn new systems and financial software quickly.
- Soft Skills: Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent verbal and written communication skills.
- Attributes: Strong problem-solving skills, meticulous attention to detail, and a high level of accuracy.
- Work Style: Must be able to work independently but also serve as an integral part of the broader finance team.
Benefits
- Compensation: Competitive salary commensurate with experience.
- Health & Wellness: Comprehensive Health, Dental, Vision, Disability, and Life Insurance.
- Retirement: 401(k) plan with company match.
- Time Off: Paid time off and holidays.
- Growth: Career growth and professional development opportunities in a supportive, team-oriented environment.
Why Join TriState HVAC?
- See the Whole Business: Work with transactions from our Equipment, Service, and Parts departments and learn how a commercial HVAC company runs.
- Real Ownership: Own billing and collections for the Parts Department, where your work has a direct, visible impact on cash flow.
- Daikin Group Stability: Build your career with a growing company backed by a global HVAC leader.
- Room to Grow: Develop your accounting skills alongside an experienced finance team, with opportunities to take on more as you grow.
- Culture: Join a supportive, team-oriented finance group where accuracy and reliability are valued and recognized.
Vacancy posted 26 days ago
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