Accounting Analyst

Job Title: Accounting Analyst

About the Role

A San Francisco based firm is seeking an Accounting Analyst to support accounting, finance, and case billing functions. The Analyst will be primarily responsible for accounts payable, recording incoming checks, and supporting time and expense reporting across the firm's cases. You'll work closely with our CPA-licensed Controller to maintain complete, accurate, and organized records in accordance with firm requirements and best practices - exposure well-suited to someone building toward their own CPA. This is hybrid role in our San Francisco office, 4 days in office/1 day remote.

What You Will Do

• Accounts Payable Processing:
  • Monitor and manage the finance inbox, communicating with internal teams and external vendors to resolve questions and route invoices appropriately
  • Enter and post bills accurately and in a timely manner, ensuring correct coding to cases/accounts
  • Obtain necessary approvals and resolve outstanding issues ahead of check-running schedules to avoid payment delays
  • Coordinate with the Accounting Specialist to input case costs into the case management system
  • Manage vendor communication and documentation, including maintaining current W-9s and vendor records
  • Maintain accurate and complete A/P records in accordance with firm requirements and best practices
• Cash Receipts Processing:
  • Coordinate with the Controller to accurately record all incoming checks and apply payments to the correct cases/accounts
  • Prepare accurate and well-documented depository information for the Accounting Specialist to process bank deposits
  • Maintain accurate and complete cash receipts records in accordance with firm requirements and best practices
• Time & Expense Reporting
  • Coordinate time and expense entry collection with the Finance and Administrative team, ensuring timely submissions
  • Follow up proactively with staff to obtain missing entries or supporting documentation
  • Perform a basic review of general expense and case-specific codes
  • Collect supporting documentation and reconcile it against reporting drafts
  • Prepare time and expense data for the Accountant to export to the accounting and case management systems
  • Coordinate with the Controller and Accountant on case reporting submittals, ensuring accuracy and timeliness

About You

• Strong attention to detail and a process-oriented approach to problem-solving
• Highly professional, with sound judgment and the ability to maintain confidentiality and handle sensitive information appropriately
• Strong written, verbal, and analytical communication skills
• Comfortable managing multiple workflows and taking the initiative on a variety of tasks
• Approachable and collaborative, comfortable working independently or as part of a team with staff at all levels
• Leans into a challenge, turning problems into opportunities, with a high tolerance for ambiguity
• Ability to learn new systems quickly

Qualifications

• Bachelor's degree, preferably in accounting, finance, economics, or business
• Minimum two years of proven accounting experience
• Demonstrated proficiency in QuickBooks or similar accounting software

Reporting Relationship

• Reports directly to the Controller

Work Schedule

• he position offers being in the San Francisco office 4 days in office/1 day remote
• Standard office hours are Monday through Friday, 8:30 a.m. to 5:30 p.m.

Compensation

• The salary range for this position is $90-100k annually

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