Payroll Tax Specialist

Payroll Tax Specialist

A global fintech leader, Acrisure empowers millions of ambitious businesses and individuals with the right solutions to grow boldly forward. Bringing cutting-edge technology and top-tier human support together, we connect clients with customized solutions across a range of insurance, reinsurance, payroll, benefits, cybersecurity, mortgage services – and more.

In the last twelve years, Acrisure has grown in revenue from $38 million to almost $5 billion and employs over 19,000 colleagues in more than 20 countries. Acrisure was built on entrepreneurial spirit. Prioritizing leadership, accountability, and collaboration, we equip our teams to work at the highest levels possible.

Job Summary

The Payroll Tax Specialist is responsible for ensuring accurate and timely payroll tax processing, filings, and compliance across federal, state, and local jurisdictions. This role partners closely with ADP Tax Services as the third-party vendor for tax filing and payments, ensuring data integrity, reconciliation, and issue resolution. The ideal candidate has strong knowledge of payroll tax regulations, experience with multistate taxation, and the ability to manage vendor relationships effectively.

Responsibilities

Payroll Tax Processing & Compliance

• Ensure accurate calculation, withholding, and reporting of payroll taxes for federal, state, and local jurisdictions.
• Maintain compliance with all applicable tax laws and regulatory requirements.
• Tax setup for new jurisdictions, entities, and employees in both Workday and ADP.
• Review and input tax rates and/or deposit frequency changes as part of client compliance efforts
• Respond to employee inquiries and assist in resolving payroll tax-related questions, ensuring timely and accurate communication.
• Maintain accurate payroll tax records and documentation for compliance and audit purposes.

ADP Tax Vendor Management

• Serve as the liaison with ADP Tax Services for payroll tax filings and payments for assigned tax companies.
• Audit and reconcile tax data transmitted to ADP to ensure completeness and accuracy.
• Monitor ADP tax filing activities, including timely submission of returns and payments.
• Research and resolve discrepancies, notices, and rejected filings in collaboration with ADP.
• Participate in regular service reviews and escalate issues as needed.

Reconciliation & Reporting

• Review employee level tax data for accuracy and resolve discrepancies.
• Analyze variances and resolve discrepancies between internal payroll systems and ADP reports.
• Support general ledger reconciliation for payroll tax accounts.
• Support internal and external audits by preparing schedules and providing documentation.

Tax Notices & Issue Resolution

• Manage and resolve tax notices, inquiries, and audits from government agencies.
• Partner with ADP to research notices and ensure timely responses and corrections.
• Track notice resolution and maintain supporting documentation.

Process Improvement & Controls

• Identify and implement process improvements to enhance accuracy and efficiency.
• Develop and maintain internal controls related to payroll tax processing and compliance.
• Document procedures and ensure adherence to company policies.
• Assist with system testing related to tax configuration changes, system updates, or new entity integrations.

Year-End Activities

• Support year-end payroll tax processes, including W-2 preparation and validation.
• Ensure ADP delivers accurate year-end filings.
• Assist with corrections (W-2C) when necessary.

Requirements

• Strong attention to detail and accuracy
• Excellent problem-solving and analytical skills
• Effective communication and vendor management skills
• Ability to manage deadlines and multiple priorities
• Strong organizational and documentation skills

Education and Experience

• Bachelor's degree in Accounting, Finance, HR, or related field (or equivalent experience)
• 3–5+ years of payroll tax experience in a multi-state environment
• Experience working with ADP Tax Services using Smart Compliance system or similar third-party tax filing vendors
• Strong knowledge of federal, state, and local payroll tax regulations
• Experience with payroll systems (e.g., ADP Workforce Now, Workday, or similar)
• Advanced Excel skills and strong analytical abilities
• Experience with large, multi-entity organizations
• Familiarity with tax compliance for mergers, acquisitions, or new state registrations

Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.

Why Join Us:

At Acrisure, we're building more than a business, we're building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future.

Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York.

Employee Benefits

We also offer our employees a comprehensive suite of benefits and perks, including:

• Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time.
• Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription.
• Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs.
• Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage.
• … and so much more!

This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location.

Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Applicants may request reasonable accommodation by contacting View email address on click.appcast.io.

Final candidates will be required to complete post-offer verification processes related to the role and in accordance with applicable laws.

California Residents: Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy.

Recruitment Fraud: Please visit here to learn more about our Recruitment Fraud Notice.

Welcome, your new opportunity awaits you.