Temporary Office Administrator

Job Description

Job Description

Temporary Office Administrator

Pay Rate: $21.00 - $25.00 per hour

Duration: Temporary Assignment (3 Weeks)

Start Date: September 28th

End Date: October 16th

Schedule:

• Week 1: Part-Time, Monday-Friday, 10:00 AM - 3:00 PM (1-hour lunch)

• Weeks 2 & 3: Full-Time, Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch)

We are seeking a professional and detail-oriented Temporary Office Administrator to provide office support during a scheduled employee vacation. The first week will consist of training and shadowing the current Office Administrator to ensure a smooth transition before independently managing daily administrative operations during weeks two and three.

The ideal candidate will have strong organizational skills, excellent customer service abilities, and experience working in a professional office environment. Previous exposure to the construction industry and familiarity with construction terminology is required.

• Answer and direct incoming phone calls professionally

• Manage and respond to emails using Microsoft Outlook

• Provide excellent customer service and answer customer inquiries

• Take and process customer payments

• Create, edit, and manage PDF documents and forms

• Print, scan, copy, and distribute documents as needed

• Share and maintain company data and records accurately

• Communicate effectively with internal teams and departments

• Assist with administrative projects and daily office operations

• Maintain organized filing systems, both digital and physical

• Prioritize tasks and ensure timely completion of assignments

• Support office workflow while maintaining accuracy and attention to detail

• Previous office administration or administrative support experience required

• Knowledge of construction terminology required

• Strong organizational and time-management skills

• Excellent verbal and written communication skills

• Professional and polished demeanor

• Exceptional attention to detail

• Strong customer service experience

• Ability to work independently after training

• Ability to handle multiple tasks in a fast-paced office environment

• Microsoft Outlook

• Microsoft Word

• Adobe Acrobat/PDF software

• Document creation and PDF form development

• General office equipment (printers, scanners, copiers)

• Ability to lift up to 20 pounds occasionally

• Ability to sit, stand, and move throughout the office as needed

This is an excellent opportunity for an organized administrative professional to step into a supportive office environment and provide critical operational support during a temporary assignment.

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