Purchasing Agent

Procurement Specialist

Compile information and records to draw up purchase orders for procurement of materials.

Essential Functions

• Execute standard purchasing processes including generation of purchase orders and transfers through procurement platform under supervision of management.
• Issue payment when submitting purchase orders based on supplier credit terms.
• Initiate inquiries with suppliers about product availability, product specifications (shelf life, temp control), order status, changes, or cancellations.
• Contact suppliers to execute scheduled or expedited deliveries.
• Contact suppliers to report and reconcile shortages/overshipments, missed or late deliveries, and other problems. Includes seeking return/reimbursement from suppliers for products and associated costs related to supplier errors.
• Review supplier purchase order confirmations to verify accuracy and expected ship dates when necessary.
• Escalate and report supplier performance issues to Purchasing management.
• Assist with inventory management initiatives driven by supply chain and other disruptions.
• Respond to cross-functional team inquiries regarding functions associated with this role.
• Support other purchasing agents in coverage for assigned duties.
• Participate in Team meetings, including, but not limited to training other team members on assigned functions.
• Execute cost-saving initiatives promoted by purchasing management.

Position Qualifications

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Ambition - The drive to achieve personal advancement.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Decision Making - Ability to make critical decisions while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education & Experience

Education: High School or General Education Degree (GED)

Experience: Six months to one year of related experience preferred

Computer Skills: Must be proficient in Microsoft Office, know how to use the Internet for research and marketing, as well as adapt easily to new systems.