Broker's Assistant / Transaction Coordinator

Job Description

Job Description

We are looking for a motivated, organized, and dependable Broker’s Assistant / Transaction Coordinator to join our small, close-knit real estate office.

This is a great opportunity for someone who enjoys a variety of responsibilities, takes initiative, and wants a position where the right person can truly make the role their own . In a small office, there is plenty of opportunity to learn, contribute, take on new responsibilities, and grow with the business.

What we’re looking for:

• Minimum 2+ years of administrative experience
• Real estate experience is a plus, but not required
• Strong organizational and follow-through skills
• Self-starter who can work independently and take initiative
• Excellent communication and attention to detail
• Comfortable managing multiple priorities and deadlines
• Team player with a positive, professional attitude
• Proficient with email, Microsoft Office, and general computer systems
• Ability to maintain confidentiality and handle sensitive information professionally
• Dependable and possess strong work ethic

Responsibilities may include:

• Assisting the Broker and agents with day-to-day administrative needs
• Coordinating real estate transactions from contract through closing
• Managing documents, deadlines, and transaction files
• Communicating with clients, agents, title companies, lenders, HOAs, and vendors
• Assisting with listings, showings, marketing, and general office operations
• Helping keep transactions organized and moving forward
• Other administrative and operational responsibilities as needed
• Social Media skills a plus!

Why this position?

We are a small office where everyone plays an important role. We’re looking for someone who wants more than a job with a fixed list of tasks. For the right person, this position can be what you make it — with the opportunity to grow, learn the business, take ownership, and become an integral part of our team.

If you are organized, proactive, resourceful, and enjoy being part of a team, we’d love to hear from you.

\nCompany Description

Harborview Realty has been serving the Southwest Florida community since 1986 and is at the forefront of boutique real estate companies in our area. Here at Harborview, we take pride in our vast knowledge of the local area and our longstanding positive impact within our community. Our mission is to provide exceptional real estate services by leveraging our in-depth knowledge of the market and commitment to personalized client care. We believe that understanding the unique dynamics of Marco Island and surrounding communities is key to delivering results that exceed expectations. By staying ahead of market trends, utilizing expert negotiation skills, and offering tailored guidance, we empower our clients to make informed decisions, whether they are buying, selling, or investing. Our goal is to build lasting relationships based on trust, expertise, and a shared vision for success.

Company Description

Harborview Realty has been serving the Southwest Florida community since 1986 and is at the forefront of boutique real estate companies in our area. Here at Harborview, we take pride in our vast knowledge of the local area and our longstanding positive impact within our community. Our mission is to provide exceptional real estate services by leveraging our in-depth knowledge of the market and commitment to personalized client care. We believe that understanding the unique dynamics of Marco Island and surrounding communities is key to delivering results that exceed expectations. By staying ahead of market trends, utilizing expert negotiation skills, and offering tailored guidance, we empower our clients to make informed decisions, whether they are buying, selling, or investing. Our goal is to build lasting relationships based on trust, expertise, and a shared vision for success.