Accounting Student Assistant

Job Description and Duties

Under close supervision of the Sr. Accounting Officer Supervisor, the Student Assistant will serve in a learning capacity to gain practical experience and acquire knowledge and understanding of the functions, principles, practices, methods used in the Travel Unit. The Student Assistant will assist with the performance of a wide variety of administrative and technical duties related to the Travel Unit. Duties include researching, reviewing, and providing technical support of travel issues, and special projects within the Accounting Office.

The Student Assistant will provide support to the Travel Unit by assisting staff with reviewing and processing travel-related documents (e.g. travel expense claims, CalATERS claims, training and registration fee invoices). Works with Travel Unit staff to draft changes to travel-related policies and procedures and assist in updating the changes on the DOJ Intranet. Responsible for assisting Travel Unit staff by reviewing and processing daily CalATERS reconciliation reports and creating spreadsheets using Microsoft Excel. Provide assistance to employees with CalATERS account trouble shooting. The Student Assistant also responds to inquiries from department staff regarding the Concur system and problems with travel reservations.

You will find additional information about the job in the .

Working Conditions

This position does not offer telework and requires the Student Assistant to be in-office.

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-533508) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Working knowledge of Word and Excel software
• Familiarity with Outlook email system
• Ability to establish and maintain cooperative relationships
• Communicate effectively both orally and in writing
• Ability to prepare written documents in a clear and concise manner
• Ability to analyze situations and use good judgement
• Self- motivated
• Dependable and reliable

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information on Application Filing:

Please note , if using the United States Postal Service for delivery, there's no guarantee that your application will be data stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing ate, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• School Transcripts
• Other - A Cover Letter is required and must be included.