Conference Producer

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

The Conference Producer is responsible for leading the planning, execution, and delivery of a wide range of corporate and consumer events, managing cross-functional teams, vendors, budgets, and project schedules to ensure flawless event execution. Serving as the main point of contact, for an event or for a workstream, the Producer leads all internal, client, and vendor meetings, coordinates resources within their assigned scope, and ensures projects are on time and within budget. Additionally, the Producer provides event reporting and analytics, negotiates contracts, and mentors junior staff to support successful project outcomes.

This position will support our Event & Experience team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 3 days per week. The ideal candidate will be based out of any of the following locations:

• Philadelphia, PA

• Fort Wayne, IN

• Royal Oak, MI

• Grand Prairie, TX

• Las Vegas, NV

Essential Duties & Responsibilities

Event Planning & Delivery

● Lead the delivery of various-scale events from kick-off through reconciliation

● Lead workstream(s) of large projects under the direction of the Project Lead and/or the Account Lead

● Set goals and objectives for projects and team

● Provide best practices and future event recommendations based on experience

● Collaborate closely with Technical Directors as needed

● Collaborate closely with the creative team to ensure production and creative teams are aligned

● Lead smaller programs entirely or Lead one or more logistics workstreams end to end — e.g., space/floor planning, F&B, transportation and shuttles, security, signage/graphics, attendee/people movement, etc.

● Work with technical teams to develop floor plans, capacities, flow, and space allocations in coordination with venues and the creative team

● Manage room blocks, housing, and travel logistics for attendees, staff, VIPs, and/or talent as scoped

● Own health, safety, security, and emergency/contingency planning for assigned areas, in coordination with venue and security partners

● Manage load-in, load-out, and on-site operational schedules across assigned workstreams

● Coordinate permits, licensing, insurance/COIs, and venue and municipal compliance requirements

● Oversee accessibility (ADA) and sustainability requirements within assigned scope

● Serve as on-site operational lead for assigned workstreams through setup, event days, and strike

● Run daily readiness checks, issue tracking, and real-time problem resolution on site

Budget & Financial Management

● Budget development and management; track costs throughout the course of a project and communicate scope changes that impact budget

● Develop, manage and communicate project timelines

● Negotiate contracts/agreements with third-party vendors

● Manage and develop strong relationships with vendors and freelancers on assigned projects

● Support RFP development as needed

Client & Team Communication

● Serve as primary owner of client communication, alongside Account and Project Lead, for assigned project or area

● Organize and manage team communications

● Lead all internal, vendor, and client meetings for assigned scope

● Serve as workstream escalation point for the project's internal and client teams

● Help to create a positive, collaborative workplace

Education & Experience

● Bachelor’s degree or equivalent practical experience

● 6-9 years of event experience

● Strong project management skills including budgeting, scheduling, and client relations

● Strong written and verbal communication skills

● Leadership skills to lead a project team and client

● Development of positive working relationships with clients

● Ability and desire to manage and mentor junior team members

● Foster a positive working environment

● Motivated, positive attitude, and results-oriented mindset

● Mastery of G Suite (Slides, Sheets, Docs), Microsoft Office, Airtable, and all relevant internal and client tools

● Strong knowledge of Procim/Sheets, Tools & Templates, PO and Accounts Receivables, Concur, Coupa and G Suite

● Demonstrated experience leading event logistics and operations workstreams (e.g., space planning, F&B, transportation, security, registration, people movement)

● Demonstrated experience leading event logistics and operations workstreams (e.g., space planning, F&B, transportation, security, registration, people movement)

● Working knowledge of venue operations, safety/security protocols, permitting, and risk/contingency planning

● Experience managing large-scale attendee flow, capacities, and crowd management

● Comfort managing multiple concurrent workstreams and vendors under tight timelines

Travel Requirements

Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance

• Tuition Reimbursement

• Paid Parental Leave

• Life, Accident and Disability

• Retirement with Company Match

• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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