Contracts Administrator

Contracts Administrator

SewerAI is transforming underground infrastructure management through AI-powered inspection and risk analysis. Our platform helps contractors, engineering firms, and utilities unlock valuable insights from sewer inspection data—turning hours of manual video review into actionable intelligence in minutes. After doubling our customer base over the past year, we're now entering an exciting phase of accelerated growth.

We're looking for a Contracts Administrator who has been around the block, someone who has touched every part of the contract lifecycle, knows the difference between a redline that matters and one that doesn't, and isn't easily rattled by an 80–100 bid year.

This role sits at the intersection of Sales, Finance, and Legal/Compliance. You'll own the structure, execution, and governance of our customer and vendor agreements while simultaneously keeping bid submissions on track and the deal desk moving. It's detail-heavy, deadline-driven, and occasionally involves tracking down a notary stamp at the worst possible moment. But it's also genuinely important: every contract we execute cleanly is revenue we protect, and every bid we submit on time is an opportunity we don't leave on the table.

What You'll Own

Contracting & Negotiation

• Draft, review, and redline a range of agreements including MSAs, Order Forms, SOWs, SaaS, professional services, partner, and vendor agreements
• Identify non-standard terms and recommend appropriate modifications (you don't need a JD, but you need sharp instincts and know when to escalate)
• Collaborate cross-functionally with Sales, Finance, and external counsel to drive agreements to execution

Standardization & Governance

• Develop and implement standardized contract templates and negotiation guardrails across key terms: liability caps, indemnification, payment terms
• Maintain a centralized contract repository with proper version control, governance, and a clause library that actually gets used
• Build scalable processes, playbooks, and tooling for the contracting function as we grow

Bids, RFPs & Deal Desk

• Prepare, assemble, and submit RFP, RFQ, and bid documents for municipal and government opportunities—roughly 80–100 annually
• Serve as a key participant in deal desk, supporting deal structuring and negotiation strategy with Sales
• Pull and organize company credentials, references, and supporting materials for bid submissions
• Collect, track, and manage insurance certificates and compliance documentation
• Coordinate signatures and notarization requirements across internal and external stakeholders

Finance Alignment

• Partner with Finance to ensure contracts align with billing structures, invoicing requirements, and revenue recognition considerations (ASC 606 familiarity preferred)
• Support PO processes and contract documentation to keep Finance and Sales on the same page

Sales Enablement

• Provide training and guidance to Sales teams on contract terms and negotiation best practices
• Help improve contract turnaround times and reduce friction in the deal process
• Support contracting across diverse customer segments including utilities, contractors, engineering firms, and distributors

What We're Looking For

• 5–7+ years of experience in contract administration, deal desk, legal operations, or a related field
• Experience in a SaaS or technology company environment familiarity with subscription and/or usage-based business models preferred
• Hands-on experience preparing and submitting bid packages and RFP responses; municipal procurement experience is a strong plus
• Comfortable redlining agreements and managing contract lifecycle end to end
• Familiarity with government software platforms like OpenGov, Okta, or similar is a bonus
• Experience with contract lifecycle management (CLM) tools
• Notary certification or willingness to obtain one
• Highly organized, strong attention to detail, calm under pressure, and comfortable working independently in a remote environment

What This Is Not

This is not a legal counsel role. We're not looking for someone who wants to build a legal department or rewrite our entire contract strategy from scratch. We need someone who can execute at a high level, keep things moving, and flag what needs flagging without creating bottlenecks.

Compensation & Benefits

• Base Salary: $85,000
• Medical, Dental, Vision, Basic Life, 401(k), and more
• Unlimited PTO
• Tools and resources to support your success

A Note on Culture

SewerAI is a startup in the best and most honest sense of the word—things move fast, priorities shift, and we're still building a lot of the infrastructure that larger companies take for granted. If that sounds exhausting, this probably isn't the right fit. If that sounds like exactly the kind of environment where you do your best work, we'd love to meet you.

SewerAI is proud to be an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination or harassment on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. All your information will be kept confidential according to EEO guidelines.