Administrative Assistant Level 3

Administrative Assistant Level 3 Northrop Grumman's Launch Systems is seeking an Administrative Assistant Level 3, located in Chandler, Arizona. This role will provide administrative support to programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training. This is a full time, on-site position; relocation assistance is not available. Essential functions consist of (but not limited to): Maintain professional demeanor and act with integrity with all levels of the organization Provide support to leadership and team to gather or convey relevant information Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities Coordinating calendars, travel arrangements, expense reports and all forms of correspondence Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing) Procure material and supplies to support organization using corporate card and internal purchasing systems Answer questions relating to office operations and established policies and procedures Strong interpersonal, organizational, and problem-solving skills Ability to troubleshoot and work with minimal supervision Ability to be an exceptional team player, interface well at all levels in the organization Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently Ability to protect and maintain confidentiality This position will work a 9/80 schedule, with every other Friday off. Basic Qualifications: High School diploma or equivalent and 4 years additional education and/or related experience Must have the ability to obtain and maintain a U.S. Government Secret security clearance which typically requires U.S. Citizenship Strong written and verbal communications skills Candidate must possess good interpersonal skills and agility in cross-collaboration engagements Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel Preferred Qualifications: An active U.S. Government Secret security clearance 7 years experience as an administrative assistant supporting large teams Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through Demonstrates outstanding verbal, interpersonal and written communication skills Experience participating and hosting in-person and remote video teleconference meetings (such as MS Teams)