Nursing Procedure Coordinator

Overview Support daily hospital operations by coordinating patient admissions, staff scheduling, payroll, and nursing resources. Serve as a key administrative partner to nursing leadership by maintaining records, organizing educational programs, managing contracts, and ensuring accurate staffing based on patient needs. Help create an efficient and organized healthcare environment while maintaining confidentiality and supporting quality patient care. Schedule 40 hours per week Location Javon Bea Hospital—Riverside, Rockford, IL Pay Range $16.02 - $25.63 per hour Essential Duties and Responsibilities Manages and directs admissions to hospital Assists with daily in‑patient staffing activities Schedules and coordinates nursing service personnel (float pool, sitters, shift coordinators) Maintains staff scheduling data and provides education to new nursing leaders Calculates nursing time sheets and submits to payroll Monitors entries into payroll software. Approves time cards Contributes to cost reduction efforts by assisting directors to review staffing levels with regard to patient census Schedules meetings, takes minutes, and provides general secretarial support Maintains, updates, and distributes nursing policies and procedures Schedules and prepares course materials for educational programs. Submits completed course materials to appropriate agency Coordinates agency nursing contracts, scheduling, and reconciling payments Inputs data for statistical information and reports Maintains confidentiality of personnel records/discussions and of patient information Maintains personnel files for nursing support staff Prepares, maintains, and distributes patient totes to units Maintains and updates MD call schedule Prepares and distributes calendars for conference rooms G206 and G210 Registers and scores personnel for Mercy Learning Center Culture of Excellence – Behavior Expectations Quality Follows policies and procedures; adapts to and manages changes in the environment; demonstrates accuracy and thoroughness with attention to detail; looks for ways to improve and promote quality; applies feedback to improve performance; manages time and prioritizes effectively to achieve organizational goals. Service Responds promptly to requests for service and assistance; follows the Mercyhealth critical moments of service; meets commitments; abides by MH confidentiality and security agreement; shows respect and sensitivity to cultural differences; and effectively communicates information to partners; thinks system wide regarding processes and functions. Partnering Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; exhibits objectivity and openness to others’ views; demonstrates a high level of participation and engagement in day‑to‑day work; gives and welcomes feedback; generates suggestions for improving work; embraces teamwork, supports and encourages positive change while giving value to individuals. Cost Conserves organization resources; understands fiscal responsibility; works within approved budget; develops and implements cost‑saving measures; contributes to profits and revenue. Education and Experience High school diploma. Previous hospital and clerical experience is required. Knowledge of medical terminology is beneficial. Certification and Licensure N/A Skills and Abilities Problem solving – gathers and analyzes information skillfully Project management – coordinates projects; communicates changes and progress; completes projects on time and within budget Mathematical skills – ability to add, subtract, multiply, divide, compute rates, ratios, and percentages; draw and interpret bar graphs Computer skills – knowledge of Excel, database software, Kronos payroll systems, and Microsoft Office Word processing Special Physical Demands Work with nursing department partners, patients/families, public, physicians, and other hospital and clinic personnel. Level of Supervision N/A Supervises This job has no supervisory responsibilities. Benefits Medical, Dental, Vision Life & Disability Insurance FSA/HSA Options Generous, accruing paid time off Paid parental and caregiver leave Career advancement and educational opportunities Tuition and certification reimbursement Well‑being programs Employee discounts On‑Demand Pay Financial education Annual recognition/awards events Partner appreciation days Family entertainment/attractions discount Community service/improvement opportunities Equal Opportunity Employer Mercyhealth is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. #J-18808-Ljbffr Javon Bea Hospital