Accounts Payable Manager
Indiana State University
Position Details Position Details
About the Institution
Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world. Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute's historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the "Fighting Sycamores," fields 15 NCAA Division I athletic teams in the Missouri Valley Conference. Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together. Indiana State University is an equal opportunity employer, and we are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our employment application process. Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position. The review of applications will begin on September 29, 2026 and will continue until the position is filled.
Job Title
Accounts Payable Manager
Department
Assoc VP University Controller
Work Schedule
8-4:30 Monday-Friday
Occasional hours when needed Notice of Vacancy Number
26-00220
Desired Start Date
10/02/2026
Open Date
09/22/2026
Close Date Open Until Filled
No
Job Category
Staff-Exempt Professional
Job Type
Staff - Full-Time
Pay Grade
10
Hourly Rate or Salary Range
Commensurate with Experience
Benefits Associated with this Position
Responsible for Accounts Payable and Accounts Payable disbursement functions. Develops, implements and maintains systems, procedures and policies to ensure adherence to Purchasing guidelines and to evaluate the efficiency of the Accounts Payable cycle. Provides training and customer service to campus for the Accounts Payable and Banner Finance system. Responsible for maintaining records and implementing procedures to capture 1099 reportable payments and comply with IRS regulations. Acts as Administrator for Imaging and Procurement Card software products. Creates accounts payable reports on a monthly, annual and ad-hoc basis using Excel and the Argos reporting software. Specific Responsibilities Required Relevant Education & Experience
Education:Bachelor's Degree (4 years); Experience: 5-6 Years Required Field(s) of Study
NA Preferred Relevant Education and Experience
Bachelor's Degree in Finance/Accounting or commensurate experience Supervisory Responsibilities
Has authority or responsibility over staff employees, students, or graduate assistants on a regular basis and may be a direct supervisor.
Required Certificates, Licenses and Registrations Other Required Certificates, Licenses and Registrations Preferred Certificates, Licenses and Registrations
ISU Supervisory Certification
Preferred Other Certificates, Licenses and Registrations Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Experience with Higher Education ERP systems like Banner, Experience with report writing software like Argos, Cognos or Access, Math and basic accounting skills, Must be able to travel; some overnight travel, when required, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
Accounts Payable knowledge; Financial systems and reporting capability; Familiar with 1099 tax guidelines Qualifications & Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department. No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU. Position Reappointment Required
No Job Duties
Essential Duties and Responsibilities
Manages Accounts Payable activities and the Accounts Payable disbursement process; provide customer service and training for Accounts Payable system and new Banner users (Banner Finance). Essential Duties and Responsibilities
Maintains 1099 records (tax forms for non-employee compensation); develop and implement process to capture 1099-reportable data to comply with IRS regulations; and process and distribute 1099 forms. Maintain Tax Identification Number matching account with the Internal Revenue Service to ensure federal ID numbers of vendors are accurate to prevent IRS penalties. Essential Duties and Responsibilities
Maintains the master vendor file. Analyzes vendor and Accounts Payable records to minimize duplicate vendors, maintains vendor naming conventions, and ensures vendor records are complete. Ensures proper internal controls related to vendor creation. Work with the implementation and control over PaymentWorks. Essential Duties and Responsibilities
Maintains Banner Accounts Payable system, coordinates with OIT regarding Banner AP system updates and issues; coordinates with software vendors as needed. Essential Duties and Responsibilities
Prepare month-end and year-end accounting reconciliations; prepare and write month-end, year-end and ad-hoc reports using Argos report-writing software. Coordinate with Purchasing and campus departments to close open Purchase Orders and process Purchase Order change orders. Essential Duties and Responsibilities
Maintain records and analyzes employee gifts, prizes and awards to determine if reportable income based on University and IRS guidelines guidelines; provide monthly report to payroll for taxable items. Essential Duties and Responsibilities
Act as Finance Administrator for ImageNow system. Essential Duties and Responsibilities
Act as Administrator for Procurement Card software (SDG2); maintain accounting distributions and users within system. Essential Duties and Responsibilities
Work with Departmental Training related to Banner Finance and processing thru the Controllers Office work-flow and Forms Essential Duties and Responsibilities
Performs other duties as assigned.
About the Institution
Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral/research. Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest. Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.S. state and 36 countries around the world. Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute's historic downtown district. Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St. Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions. Indiana State Athletics, known as the "Fighting Sycamores," fields 15 NCAA Division I athletic teams in the Missouri Valley Conference. Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest. Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback. Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring. Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together. Indiana State University is an equal opportunity employer, and we are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our employment application process. Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position. The review of applications will begin on September 29, 2026 and will continue until the position is filled.
Job Title
Accounts Payable Manager
Department
Assoc VP University Controller
Work Schedule
8-4:30 Monday-Friday
Occasional hours when needed Notice of Vacancy Number
26-00220
Desired Start Date
10/02/2026
Open Date
09/22/2026
Close Date Open Until Filled
No
Job Category
Staff-Exempt Professional
Job Type
Staff - Full-Time
Pay Grade
10
Hourly Rate or Salary Range
Commensurate with Experience
Benefits Associated with this Position
- Life Insurance : The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
- Medical, Dental and Prescription Drug Coverage : The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
- TIAA Retirement Contributions : Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU. The contributions are vested immediately. There are 40 investment options from which to choose.
- TIAA Auto Enroll : New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
- Long Term Disability Coverage : Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
- Fee Waiver Program : For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
- Sick Leave : Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
- Vacation : Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year
- Voluntary Life Insurance : Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
- Voluntary Vision Plan : May enroll within the first 31 days of employment date.
Responsible for Accounts Payable and Accounts Payable disbursement functions. Develops, implements and maintains systems, procedures and policies to ensure adherence to Purchasing guidelines and to evaluate the efficiency of the Accounts Payable cycle. Provides training and customer service to campus for the Accounts Payable and Banner Finance system. Responsible for maintaining records and implementing procedures to capture 1099 reportable payments and comply with IRS regulations. Acts as Administrator for Imaging and Procurement Card software products. Creates accounts payable reports on a monthly, annual and ad-hoc basis using Excel and the Argos reporting software. Specific Responsibilities Required Relevant Education & Experience
Education:Bachelor's Degree (4 years); Experience: 5-6 Years Required Field(s) of Study
NA Preferred Relevant Education and Experience
Bachelor's Degree in Finance/Accounting or commensurate experience Supervisory Responsibilities
Has authority or responsibility over staff employees, students, or graduate assistants on a regular basis and may be a direct supervisor.
Required Certificates, Licenses and Registrations Other Required Certificates, Licenses and Registrations Preferred Certificates, Licenses and Registrations
ISU Supervisory Certification
Preferred Other Certificates, Licenses and Registrations Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Experience with Higher Education ERP systems like Banner, Experience with report writing software like Argos, Cognos or Access, Math and basic accounting skills, Must be able to travel; some overnight travel, when required, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
Accounts Payable knowledge; Financial systems and reporting capability; Familiar with 1099 tax guidelines Qualifications & Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department. No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU. Position Reappointment Required
No Job Duties
Essential Duties and Responsibilities
Manages Accounts Payable activities and the Accounts Payable disbursement process; provide customer service and training for Accounts Payable system and new Banner users (Banner Finance). Essential Duties and Responsibilities
Maintains 1099 records (tax forms for non-employee compensation); develop and implement process to capture 1099-reportable data to comply with IRS regulations; and process and distribute 1099 forms. Maintain Tax Identification Number matching account with the Internal Revenue Service to ensure federal ID numbers of vendors are accurate to prevent IRS penalties. Essential Duties and Responsibilities
Maintains the master vendor file. Analyzes vendor and Accounts Payable records to minimize duplicate vendors, maintains vendor naming conventions, and ensures vendor records are complete. Ensures proper internal controls related to vendor creation. Work with the implementation and control over PaymentWorks. Essential Duties and Responsibilities
Maintains Banner Accounts Payable system, coordinates with OIT regarding Banner AP system updates and issues; coordinates with software vendors as needed. Essential Duties and Responsibilities
Prepare month-end and year-end accounting reconciliations; prepare and write month-end, year-end and ad-hoc reports using Argos report-writing software. Coordinate with Purchasing and campus departments to close open Purchase Orders and process Purchase Order change orders. Essential Duties and Responsibilities
Maintain records and analyzes employee gifts, prizes and awards to determine if reportable income based on University and IRS guidelines guidelines; provide monthly report to payroll for taxable items. Essential Duties and Responsibilities
Act as Finance Administrator for ImageNow system. Essential Duties and Responsibilities
Act as Administrator for Procurement Card software (SDG2); maintain accounting distributions and users within system. Essential Duties and Responsibilities
Work with Departmental Training related to Banner Finance and processing thru the Controllers Office work-flow and Forms Essential Duties and Responsibilities
Performs other duties as assigned.
Vacancy posted 2 days ago
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