Part Time Office Services Associate

Part-Time Receptionist | Workplace Experience

The Part-Time Receptionist plays a key role in delivering a seamless and high-touch workplace experience. This individual will oversee day-to-day office operations while providing exceptional hospitality to clients, guests, and employees. This role requires a proactive, detail-oriented professional who thrives in a corporate environment and is comfortable working independently while supporting a remote leadership team.

Part time (30 hours or less)

Hours: 8am-2:30pm

$30

Key Responsibilities

• Deliver a high-level, white-glove hospitality experience to all clients, guests, and employees
• Serve as the primary point of contact for office-related requests, inquiries, and issue resolution
• Manage front desk operations, including answering phone lines and directing calls appropriately
• Coordinate conference room scheduling, setup, and maintenance to ensure readiness for meetings
• Maintain office organization, cleanliness, and overall appearance
• Oversee kitchen and pantry operations, including inventory management, ordering, and restocking food and beverages
• Coordinate office lunches and catering as needed
• Sort and distribute incoming mail and manage outgoing shipments
• Partner with facilities, engineering, and building management to ensure the office remains fully operational
• Liaise with external vendors for office supplies, maintenance, and service needs
• Register and assist visitors in collaboration with building security
• Utilize Outlook and ticketing systems to manage requests and communication efficiently
• Generate end-of-day reports and provide updates to leadership as needed
• Remain mobile throughout the office to proactively support client needs
• Assist with additional tasks and special projects as required

Qualifications

• 3+ years of experience in an Office Coordinator, Receptionist, or similar role
• 2+ years of experience in a corporate, client-facing environment
• College degree preferred
• Strong communication skills (both written and verbal); writing sample may be requested
• Proficient in Microsoft Outlook and ticketing systems
• Highly organized with strong attention to detail
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Professional demeanor with a strong customer service mindset

What Were Looking For

• High-energy individual with a polished, professional presence
• Strong hospitality mindset with a client-first approach
• Proactive problem-solver who takes ownership of tasks
• Ability to multitask while maintaining a high level of service and organization