Executive Assistant

Executive Assistant

The Executive Assistant will provide high-level administrative and operational support to several senior executives. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and can anticipate needs, manage competing priorities, and contribute to strategic initiatives. The position interacts regularly with internal teams, external partners, and key stakeholders.

Key responsibilities include:

• Provide comprehensive administrative support to 35 senior executives
• Manage complex calendars, meetings, and scheduling across multiple time zones
• Serve as a liaison between executives and internal teams, clients, and external partners
• Prepare, edit, and proofread presentations, reports, correspondence, and internal documentation
• Track, organize, and maintain data, reports, and confidential materials
• Coordinate domestic travel arrangements and process expense reports
• Screen calls and communications while exercising discretion and confidentiality
• Build strong working relationships across all levels of the organization
• Support leadership with special projects, initiatives, and research as needed
• Anticipate challenges and communicate updates or potential delays proactively
• Perform additional administrative and project-based tasks as assigned

Qualifications:

• 3+ years of experience as an Executive Assistant.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Proven ability to handle sensitive information with professionalism and discretion
• Strong organizational, time-management, and prioritization skills

Additional details:

• Schedule: Standard business hours
• Work Model: Hybrid (35 days in office based on business needs)