IT, Project Coordinator

IT Project Coordinator

The IT Project Coordinator will support the planning, organization, and execution of technology and event-related projects across multiple business units and large-scale events. This role will work closely with the Sr. Project Manager to maintain project documentation, coordinate operational logistics, support event technology initiatives, and ensure project deliverables are completed on time. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Location: This is a full-time position based on site at Hard Rock Stadium in Miami Gardens, FL.

Responsibilities

• Maintain accurate project records by updating project tasks, timelines, reporting, and status updates in project management software
• Follow established processes and workflows
• Work closely with cross-functional teams to integrate new technologies into existing processes and products
• Coordinate with internal departments and external vendors to ensure timely completion of assigned tasks
• Assist with event day vendor management including, arrival logistics, parking access, meal vouchers, uniforms, and related operational needs
• Track project milestones, risks, issues, and dependencies
• Maintain communication with Site Operations leads regarding event load-in and load-out schedules and requirements
• Assist with event-day technology troubleshooting and operational support as needed (Biometric, QR code, and RFID devices)
• Assist with warehouse coordination and inventory management for all related technology assets
• Assist in vendor coordination and contract tracking

Qualifications

• Bachelor's degree preferred in Project Management, Information Technology, Event Management, or related field (or equivalent experience)
• 12 years of experience in project coordination, event operations, technology support, or related roles preferred
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and project management platforms such as Wrike is preferred
• Ability to work collaboratively with cross-functional teams and external vendors
• Strong attention to detail and problem-solving skills
• Self-motivated with a collaborative mindset and willingness to learn in a team-oriented environment

Featured Benefits

• Medical, dental, and vision insurance
• Life insurance (including voluntary coverage for spouses and children)
• Long term disability insurance
• Ticket benefits for events including Miami Dolphins games, the Formula 1 Crypto.com Miami Grand Prix, and the Miami Open
• Employee gym, subsidized lunch program, and discounts on a variety of products and services
• 401k, Paid time off (PTO), and company holidays

The Miami Dolphins, Hard Rock Stadium and South Florida Motorsports are proud to be Drug-Free Workplaces. Offers of employment are contingent on successful completion of drug and background screening. It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, military status, genetic information, sexual orientation, gender identity or expression, or other status protected by applicable federal, state, or local law.