Administrative Support Associate

Salary : $36,129.60 Annually
Location : CVB - 1221 Meadowbridge Drive Suite A, Beavercreek, OH
Job Type: Full Time
Job Number: 26-00087
Department: Development
Division: Convention and Visitors Bureau
Opening Date: 08/21/2026
Closing Date: Continuous


Description
The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities.

Normal Working Hours: Monday - Friday; 8:30am - 5:00pm

Posted until filled.

Duties/Responsibilities


Answers telephones including directing calls and visitors, taking messages and providing routine information; answers inquiries; greets general public visiting offices; processes incoming and outgoing mail, emails and various correspondence; distributes visitor guides and event calendars; maintains designated office areas; tracks inventory and restocks promotional materials and printers; event research and support; calendar management;


Keeps deliveries and workflow organized and on time; assembles sales kits and welcome packets; prepares weekly deliveries to hotels and community partners; cuts and assembles signs; assists in special projects; prepares booth set up and convention materials; assists with physical event preparation, including loading materials for deliveries, setting up booths, supporting on-site convention and event setups and breakdowns and unloading materials; photo and video asset management; event attendance and economic impact tracking.


Conducts tourism-based research in order to collect articles related to the department, hospitality industry & economic development; social medica content research and support; performs routine data entry; updates the Customer Relationship Management (CRM) database system; creates basic charts, forms and inter office communications such as weekly and monthly calendars, reminders, etc.; contacts chambers and stakeholders to keep information up to date and relevant; updates the website calendar.

Performs miscellaneous duties to facilitate operational efficiencies (making copies, printing name badges, pulling files etc.); receives and verifies deliveries for accuracy and completeness; supports team in the field with deliveries, booth shifts and interoffice pickup. Performs others duties of a similar nature or level as assigned.

Minimum Qualifications


High School Diploma or General Equivalency Diploma (G.E.D.); 24 mos. experience in office practices and processes; valid Ohio Driver's License.

- Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Supplemental Information


UNUSUAL WORKING CONDITIONS:
Predictable and regular attendance is required.

Stooping, crouching, reaching, repetitive motion. Exert up to 25 lbs. of force on a daily basis to lift, carry, push, pull, or otherwise move objects.
There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans.


The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.

NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.
01


Please describe your experience in office practices and processes. If none, mark N/A.
Required Question