Executive Assistant

Compensation Range $54,146.40 - $73,491.11

Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible.

Who We Are:

At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries.


We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world!

Our Core Values:

• Stewardship: We manage the city’s resources responsibly and make decisions that sustain High Point’s future. In other words, we take care of what we have today to build what we’ll need tomorrow
• Welcoming: We create a friendly, open environment where residents, partners, and visitors feel valued and embraced. We want everyone who connects with High Point to feel welcomed, like they belong here.
• Integrity: We act with honesty, transparency, and ethical responsibility in everything we do. That means doing what’s right – even when no one’s watching. This is how we earn our community’s trust.
• Productivity: We stay focused on results, fostering creativity, innovation, and outside-the-box thinking. We don’t just get things done – we find smarter, better ways to do them.

What We Offer:
The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 401K and 457B Retirement Plans
• PTO earned within first year
• 13 Paid Holidays per year
• Tuition Reimbursement Plan
• Competitive medical, dental, and vision plans effective day one

What You'll Do:

The City Attorney’s Office represents the City of High Point and performs highly complex legal work in a fast-paced environment for a wide variety of clients, including the Mayor, City Council, City management, and City staff across more than twenty departments. Similar to a general counsel’s office in the public or private sector, the focus here is practicing law. The Executive Assistant is an important team member of the City Attorney’s Office, who is responsible for handling the day-to-day administrative and support functions. Work is performed under the general supervision of the City Attorney.

Essential Tasks & Responsibilities:

• Broad and proficient knowledge of methods, practices, techniques, and equipment for office administration.
• Ability to interact and work productively with a wide range of groups, including but not limited to Council members, appointed board members and commissioners, City management, City staff, and the general public.
• Professional communication skills, both oral and written.
• Oversee budget and human resources responsibilities, including but not limited to payroll activities and time keeping.
• Requisition, payment, and reconciliation of outside invoices, credit card statements, et al., in accordance with accounts payable procedures.
• Handles travel arrangements, reservations, and registrations for conferences and continuing legal education, and then prepares and submits the travel reports and reimbursement requests.
• Assists with drafting, processing, and preparation of correspondence and legal documents.
• Maintain the City Attorney’s Office filing system, which includes both physical and electronic files.
• Manages inventory of office supplies.
• Schedules meetings and appointments, as directed.
• Ability to effectively and efficiently handle multiple projects simultaneously.
• Assists with research and special projects, as directed.
• Performs other clerical and administrative tasks, as directed.
• Proficiency in Microsoft Office Suite and Adobe Acrobat, and the ability to quickly learn new software, e.g. legislative/civic engagement, timekeeping, payroll, and enterprise resource planning platforms.

Qualifications:

• Bachelor’s degree with at least three (3) years of progressive office administration experience; or associate’s degree in office administration, business, accounting/finance, paralegal studies/technology, or a related field, with at least five (5) years of progressive office administration experience; or high school diploma or equivalent with at least ten (10) years of progressive office administration experience.
• North Carolina Notary Public, or ability to become one within three (3) months of start date.
• Valid driver’s license in North Carolina or another state.

Preferred Skills

• Office administration experience in an in-house attorney setting or private practice/law firm setting.
• A high degree of initiative, with the ability to work independently.

• Strong focus on client service with a commitment to continuous improvement.
• Demonstrated experience meeting and exceeding goals in a fast-paced work environment.

Physical Requirements

Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including co-workers, citizens, and applicants.

Visual Abilities – the ability to perceive via eyesight is required for this position:

• Acuity, far – clarity of vision at 20 feet or more. Must be able to see from a distance when administering and observing employment tests, operating a motor vehicle, or addressing an audience.
• Acuity, near – clarity of vision at 20 inches or less. Must be able to see work-related business documents close at hand.
• Depth perception – Three-dimensional vision and the ability to judge distance and space relationships.
• Field of Vision – the area that can be seen up and down or to the right or left while eyes are focused on one point. Must be able to see a wide span of area.
• Accommodation – Must be able to adjust the eye lens to glance quickly.

Physical Strength – degree of physical demands typically associated with this position include:

• Light Work
  • Exerting up to 50 pounds of force occasionally; and/or
  • Exerting up to 10 pounds of force frequently; and
  • A negligible amount of force constantly to handle or move materials related to the position.
• Type of Physical Demands
  • Reaching - Extending the hand(s) or arm(s) in any direction.
  • Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s).
  • Fingering - Picking, pinching or otherwise working with fingers primarily rather than the entire hand or arm.

Mental Activity/Requirements

Reasoning:

• Ability to apply principles of logical thinking combined with knowledge of principles and practices of public personnel and employment laws to work tasks and handle practical situations, comprehend, and respond to a variety of situations in a timely fashion and exercise good judgment.

Mathematics Ability:

• Using arithmetic and/or Statistics: Ability to direct and oversee the use of arithmetic and/or statistics in the preparation of a variety of tests and reports.

Language Ability:

• The ability to speak, read and write the English Language are required for this position.

Environmental Conditions

Physical Surroundings:

• The Executive Assistant is subject to working inside or outdoors.

Hazards:

• There are no occupational hazards typically associated with this position.

Machinery/Tools/Work Aids/Other Equipment:

• Equipment regularly associated with office-based work.

The work location of this job will be 211 S Hamilton St High Point, North Carolina.

Our Commitments
The City of High Point is dedicated to fostering a work environment that values individuals from all backgrounds and seeks to attract and retain the most qualified partners in service to the citizens of High Point. As an at-will employer, the City allows employees to terminate their employment, or be terminated at any time, with or without cause, as long as it is not prohibited by law.

The City of High Point is committed to classifying and compensating its employees fairly for the work they do, weighing both the internal capabilities and the external market. While the job description is not intended to and does not create a contract of employment, we are excited to use this “living document” as a guide for managing performance and positions to ensure job descriptions are reflective of the current work required by the incumbent or expected by any candidate to whom an offer of employment is extended.

The City of High Point is committed to providing a safe, comfortable working environment for all employees. To that end, we are proud to comply with all Occupational Safety and Health Administration (OSHA) requirements, as well as make reasonable accommodations to candidates and employees as we are able in accordance with the Americans with Disabilities Act (ADA). Candidates selected for employment must undergo (a.) a drug screening, in accordance with the City’s drug and alcohol policy and (b.) a background screening to determine whether there is any current, pending, or previous charge, conviction or other infraction deemed incompatible with service in the capacity for which the candidate is being hired. In lieu of or in addition to background screening, candidates selected for employment in a position that requires working with children in any capacity must be fingerprinted and undergo a criminal history record check conducted by the North Carolina State Bureau of Investigation. Certain positions are considered so critical to the health and safety of others that a candidate cannot be placed in any such position without passing a pre-placement physical exam. The City offers employment to successful candidates conditioned upon the City’s receipt of satisfactory results from all required screenings, checks, and exams, as applicable.