Procurement Coordinator

Procurement Coordinator Worcester Public Schools Durkin Administration Building – Worcester, Massachusetts Job ID: 5827739 Application Deadline: Aug 07, 2026 11:59 PM (UTC) Posted: Jul 11, 2026 12:00 AM (UTC) Starting Date: To Be Determined Job Description This position is responsible for the procurement processes of the district with the primary focus of operational support to the Facilities and School Nutrition departments. The Procurement Coordinator ensures accurate tracking from order to delivery, coordinates inventory, and facilitates timely invoice payments, working collaboratively with operational leaders, school-based staff and City purchasing departments. Targeted Purchase Order Management: Manage purchase orders within the City’s financial platform, including building materials, HVAC components, and emergency facility repair services, USDA-compliant food supplies, and commercial kitchen equipment. Bid & Contract Development: Support district personnel and City Purchasing with the development of complex bids, Requests for Proposals (RFPs), specialized scopes of work (SOW) for building repairs, and vendor contracts. Regulatory Compliance: Ensure all procurement activities comply with municipal, state, and federal regulations, including USDA National School Lunch Program (NSLP) procurement standards and public construction/maintenance bidding laws. Infrastructure & Logistics Coordination: Collaborate with the Facilities and Nutrition directors to anticipate peak procurement seasons and consolidate orders to achieve volume cost efficiencies. Supply Chain & Delivery Monitoring: Monitor the status of outstanding critical orders, proactively communicating with vendors and department heads to optimize delivery schedules and minimize operational downtime. Cross-Departmental Receipt Verification: Coordinate directly with facilities site supervisors and cafeteria managers to verify the accurate receipt of goods/services and obtain formal delivery confirmations to ensure timely payment of invoices. Discrepancy Resolution: Rapidly address and resolve vendor issues regarding incorrect shipments, damaged maintenance supplies, spoiled food shipments, or billing discrepancies, while tracking credits and returns. Vendor Management: Serve as the primary operational point of contact for district vendors regarding specialized facilities contracts, food distribution agreements, lead times, and payment inquiries. Audit Readiness: Participate in year-end inventory reconciliations, facilities asset tracking, and state/federal nutrition auditing processes. Inventory & Contract Tracking: Create and maintain a comprehensive tracking system for all incoming operational inventory, vendor contracts, fluctuating food service pricing, and specialized facilities equipment. Other duties assigned. Required Qualifications Education: Bachelor’s degree in finance, public administration, supply chain management, or a related field. Experience: Minimum of 1–3 years of experience in procurement, purchasing, inventory management, or accounts payable. Adaptability: Motivated self-starter with the ability to work collaboratively and independently in a fast-paced, high-volume urban district environment. Technical Skills: Advanced proficiency with Microsoft Excel (vLookups, pivot tables) and Google Workspace applications. Analytical Aptitude: Demonstrated strong financial, quantitative, and problem-solving skills with high attention to accuracy and detail. Communication: Strong oral and written communication skills, with a proven ability to provide excellent customer service to diverse stakeholder groups. Preferred Qualifications Education: Master’s degree in finance, public administration, business administration, or related field. Advanced Experience: 3+ years of experience in public procurement, ideally within a public school district, municipal government, or a large-scale operations/facilities environment. Systems: Experience utilizing Workday Enterprise Management Software and data visualization tools (e.g., Tableau, Power BI) to track spending trends. Municipal Expertise: Experience working directly with municipal financial departments, city purchasing agents, or municipal compliance officers. Certification: Active Massachusetts Certified Public Purchasing Official (MCPPO) designation (or equivalent state public procurement certification). Work Schedule & Compensation Position Type: Full-time, twelve-month professional position. Hours: Typically 8:00 AM – 4:00 PM. Occasional flexibility may be required outside of regular hours to address operational emergencies. Salary Range: $80,392 – $101,837 (Depending on Degree Conferred and Experience) Equal Opportunity Employer The Worcester Public Schools is an Equal Opportunity/Affirmative Action employer and does not discriminate regardless of race, color, ancestry, sex, gender, age, religion, national origin, gender identity or expression, marital status, sexual orientation, disability, pregnancy or a related condition, veteran status or homelessness. The Worcester Public Schools provides equal access to employment and the full range of general, occupational and vocational education programs. For more information relating to Equal Opportunity/Affirmative Action contact the Human Resource Manager, 20 Irving Street, Worcester, MA 01609, View phone number on click.appcast.io. Contact Information Tara Thompson, Administrative Director of Finance 20 Irving St Worcester, Massachusetts 01609 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr