Accounts Payable Accountant

Job Description

Job Description

We are looking for an Accounts Payable Accountant to support a mission-driven non-profit organization in Seattle, Washington. This role is responsible for maintaining accurate payment records, coordinating invoice processing, and helping ensure vendors and internal teams receive timely, detail-focused support. The ideal candidate brings strong attention to detail, sound judgment with financial data, and a collaborative approach to resolving discrepancies and improving daily workflows.

Responsibilities:

• Enter and verify accounts payable transactions in the accounting system, confirming that invoice details match supporting records and approved vendor information.

• Upload recurring and monthly payment data from spreadsheets into the payable system while maintaining accuracy and completeness.

• Examine submitted invoices for proper account coding, valid vendor setup, correct amounts, invoice references, and clear documentation before processing.

• Reconcile corporate card activity and payable balances by reviewing statements, researching differences, and following through on needed corrections.

• Guide employees on credit card expense procedures, including receipt submission and expense coding requirements.

• Partner with program and department staff to answer questions, resolve payment issues, and support accurate expense allocation.

• Prepare accounts payable documentation for audit requests and assist with payroll-related expense posting support as needed.

• Process vendor check runs, print checks, and help maintain a high standard of service for both internal stakeholders and external partners.

• Monitor outstanding checks for unclaimed property purposes, complete due diligence activities, and support compliance with state filing obligations.

• Contribute to special projects and recommend improvements that strengthen efficiency, accuracy, and compliance across accounts payable operations.

The pay range for this position is $30 to $35 per hour.

Benefits:

Medical/Dental/Vision

Long Term Disability

CCS/AHA 403(b) Employee Savings Plan

15 days PTO

12 paid holidays + 1 personal holiday

• Experience working in accounts payable, invoice processing, or a closely related accounting support function.
• Practical knowledge of invoice coding, payment processing, and check run procedures.
• Ability to review financial documents carefully and identify discrepancies in amounts, vendor details, or account assignments.
• Proficiency with spreadsheets and accounting systems used for data entry, imports, and reconciliation tasks.
• Strong organizational skills with the ability to manage multiple deadlines and maintain accuracy in a fast-paced environment.
• Clear communication skills and a customer-focused approach when supporting employees, vendors, and cross-functional teams.
• Ability to work collaboratively with accounting staff and other departments while handling sensitive financial information responsibly.