Accounts Payable Assistant

Job Description

Job Description

Express is looking for a motivated, detail-driven Accounts Payable Assistant to work with a leading client in their Finance and Accounting team.

We are looking for more than someone who can process invoices. We want someone who brings energy, initiative, accountability, and a desire to learn. The right candidate will take ownership of their work, ask questions, solve problems, and look for ways to improve the process.

This is a great opportunity for someone who wants to get their foot in the door with a growing organization and demonstrate what they can do. We want someone who sees a temporary assignment as an opportunity to prove themselves—not simply a short-term job.

What You’ll Do

• Receive, review, code, and accurately enter vendor invoices into the ERP/accounting system.
• Verify invoice details, vendor information, purchase orders, receiving documentation, and required approvals.
• Perform three-way matching of invoices, purchase orders, and receiving records.
• Investigate and resolve discrepancies involving pricing, quantities, receiving, missing approvals, duplicate invoices, credits, and other issues.
• Take ownership of assigned invoices and follow-up items from beginning to resolution.
• Reconcile vendor statements and research outstanding or aging items.
• Communicate professionally with vendors, Procurement, Receiving, and internal departments to resolve issues.
• Maintain organized and accurate AP documentation.
• Assist with AP aging reviews, month-end activities, reporting, and other accounting support as needed.
• Identify opportunities to improve AP processes, reduce errors, and increase efficiency.
• Support the Finance and Accounting team with additional projects and responsibilities as needed.

  

What We’re Looking For

We’re looking for someone who is capable, motivated, and wants to grow.

• Previous accounts payable, accounting, administration, or invoice processing experience.
• ERP or accounting system experience preferred.
• Strong Excel and Microsoft Office skills.
• Understanding of purchase orders, receiving, invoice processing, and three-way matching.
• Excellent attention to detail and accuracy.
• Strong organizational and follow-through skills.
• Ability to independently research an issue and see it through to resolution.
• Professional written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Ability to learn new systems and processes quickly.
• A positive, professional attitude and willingness to jump in and help.

The Person Who Will Succeed Here

You may be a great fit if you:

• Don't need someone constantly looking over your shoulder.
• Notice when something doesn't look right and dig into it.
• Take ownership instead of saying, "That's not my job."
• Are comfortable asking questions and learning something new.
• Follow through when you tell someone you'll handle something.
• Care about accuracy because you understand the impact of your work.
• Look for better, faster, or more efficient ways to get things done.
• Want to build your skills and take on more responsibility over time.
• Are motivated by the opportunity to earn a permanent position based on your performance and contribution.

What Success Looks Like

During the temporary assignment, you'll have the opportunity to demonstrate your ability to learn the business, work independently, build strong relationships, and become a dependable member of the Finance and Accounting team.

For the right individual, this position has the potential to become a permanent opportunity.

We're looking for someone who wants to come in, learn, contribute, and earn that opportunity.

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